Council Meeting

Be it resolved that Council confirm the agenda as presented.

Be it resolved that Council approve the minutes from the December 3, 2025 regular Council meeting as presented; and That Council approve the minutes from the December 3, 2025 special Council meeting as presented.

Be it resolved that Staff Report FIRE2025-018 be received for information; and That Council consider approval of By-law 2025-134 - Policy No 33A - Health and Safety Policy.

Be it resolved that Staff Report EDO2025-021 be received for information; and That Council approve the Dundalk Downtown Revitalization Strategy and Action Plan; and That Council direct staff to begin implementing the action items as outlined in the document.

Be it resolved that Staff Report PL2025-092 be received for information; and That Council consider approval of By-law 2025-126 to rezone 123812 Southgate Road 12 to permit a ±508 square metre On-Farm Diversified Use (workshop, office, and lunchroom) and ±500 square metre outdoor storage area; and That Site Plan Approval apply to the On-Farm Diversified Use (OFDU).

Be it resolved that Staff Report PL2025-093 be received for information; and That Council consider approving By-law 2025-130 as outlined in Attachment 2 to report PL2025-093 to amend the General Commercial 2 Zone to allow for more than one dwelling unit on upper floors of existing buildings with municipal services and on private well and septic; That pursuant to Section 34(17) of the Planning Act Council determine that no further notice be given prior to the adoption of By-law 2025-130; and That Council direct staff to provide a parking permit, if requested by a tenant, for access to a parking stall in the Proton Street municipal parking lot subject to conditions and a fee.

Be it resolved that Staff Report PW2025-043 be received for information; and That Council approve By-Law 2025-128 to authorize a subcontracting agreement (confidential schedule A of By- Law 2025-128) with Waste Management of Canada Corporation.

Be it resolved that Staff Report PW2025-044 be received for information; and That Council consider approval of By-Law 2025-129 to authorize a Depot Operations Agreement (schedule A of By-Law 2025-129) with Circular Materials Ontario.

Be it resolved that Staff Report FIN2025-039 be received for information; and That Council approve a grant of $2,500 to the Dundalk Dance Association; and That Council approve a grant of $2,500 to the Dundalk District Agricultural Society; and That Council approve a grant of $2,000 to the Egremont Optimist Club for Canada Fireworks in Holstein; and That Council approve a grant of $5,000 to the Dundalk Team Town Hall; and That Council approve a grant of $300 to the Dundalk Lawn Bowling Club’s Annual Community Open House; and That Council approve a donation of $300 to the Dundalk Legion; and That Council approve a donation of $500 to the Dundalk Halloween Trick or Treat; and That Council approve a donation of $500 to the Dundalk Lawn Bowling Club; and That Council approve a donation of $750 to the Dundalk Food Bank; and That Council approve a donation of $750 to the Holstein & District Christmas Hampers.

Be it resolved that Staff Report FIN2025-040 be received for information; and That Council consider approval of By-law 2025-131 Policy #28 Tangible Capital Assets

Be it resolved that Staff Report HR2025-009 be received for information; and That Council approve the operation closure on Friday, April 24, 2026 for a staff training and appreciation event.

WHEREAS the Township of Southgate current residential zoning R1-R4 regulations do not permit the keeping of backyard poultry; and WHEREAS residents have expressed interest in allowing limited backyard chickens for personal use, consistent with practices in many comparable rural municipalities; and WHEREAS Council recognizes the growing community interest in local food production, sustainable living, and supportive regulatory frameworks that balance resident needs with public health and by-law considerations; NOW THEREFORE BE IT RESOLVED THAT staff be directed to review the existing zoning and animal control regulations related to backyard poultry across residential zones and to assess whether limited or pilot approach may be appropriate, including an examination of practices and regulatory models in comparable rural municipalities; and THAT staff report back Q2 2026 to Council with information, analysis, and policy options for information and further discussions.

Be it resolved that Council receive the Consent Agenda dated December 17, 2025 save and except items11.1 CAO2025-034 - NOM Enhancing Safe Access to Local School Report, for information.

Be it resolved that Staff Report COA2025-034 - NOM Enhancing Safe Access to Local School Report be received for information.

Be it resolved that the following by-laws dated December 17, 2025 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Council proceed into closed session at 2:09PM in order to address matters relating to a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the person, group of persons or organization (Sec239(2)(i))(Subject: Confidential Agreement - Waste Management) and personal matters about an identifiable individual, including municipal or local board employees (Sec239(2)(b))(Subject: HR Matter); and That all those required remain in attendance.

Be it resolved that Council proceed out of closed session at 2:52PM.

Be it resolved that by-law number 2025-128 being a by-law to authorize an agreement with Waste Management of Canada Corporation and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that by-law number 2025-133 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on December 17, 2025 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Council adjourn the meeting at 2:54PM.