Council Meeting

Be it resolved that Council confirm the agenda as presented.

Be it resolved that Council receive the Detachment Commander's Reports presented by Marla Barfoot, Acting Detachment Commander for information.

That Council add a second clause stating: "That Council grant the request of $250.00 for the LED Arm Band Campaign to be funded from the Southgate Solar Fund."

Be it resolved that Council receive the LED Arm Band Campaign delegation from Ron Barnett as information; and That Council grant the request of $250.00 for the LED Arm Band Campaign to be funded from the Southgate Solar Fund.

Be it resolved that Council approve the minutes from the July 3, 2024 Council meeting as presented; and That Council approve the minutes from the July 4, 2024 Council and Closed Session meetings as presented; and That Council approve the minutes from the July 18, 2024 Special Council meeting as presented.

Be it resolved that Council proceed into closed session at 9:34 AM in order to address matters relating to advice that is subject to solicitor- client privilege, including communications necessary for that purpose (Sec 239(2)(f))(Subject: Enforcement Matter), and Personal Matters About an Identifiable Individual, Including Municipal or Local Board Employees (Sec239(2)(b))(Subject: HR Update); and That all those required remain in attendance.

Be it resolved that Council proceed out of Closed Session at 10:44AM.

Be it resolved that Council receive Staff Report CAO2024-014 for information; and That Council supports the agreement extension for Southgate Renewables to December 31, 2027.

Be it resolved that by-law number 2024-104 being a by- law to enact an amending agreement between Southgate Renewables Holdings Corp and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that by-law number 2024-101 being a by- law to establish fees and charges for certain services provided by the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. Yay (5): Mayor Milne, Councillor Rice, Councillor Ferguson, Councillor Shipston, and Councillor Singh Soares Nay (2): Deputy Mayor Dobreen, and Councillor John

Be it resolved that Council receive Staff Report FIRE2024-005 for information; and That Council consider approval of By-law 2024-105 to authorize the Southgate Shelburne Aerial Operations Agreement with the Shelburne and District Fire Department Joint Board of Management.

Be it resolved that Council receive Staff Report CL2024- 027 for information; and That Council grant an exemption to Noise By-law 2021- 132 for the Grey County Truck Show event on Saturday, August 10th, 2024, from 11:00 p.m. to 1:00 a.m., Sunday, August 11th, 2024.

Be it resolved that Council receive Staff Report CL2024- 029 for information; and That Council direct staff to work collaboratively with Community Foundation Grey Bruce to transition the Southgate Community Fund committee to be administered through Community Foundation Grey Bruce; and That following the successful transition of the granting committee, Council formally disband the Southgate Community Fund Management Committee of Council following the September 7, 2024 Committee meeting.

Be it resolved that Council receive Staff Report CL2024- 030 for information; and That Council assume the cemetery operations currently handled by the Woodland Cemetery Board as of January 1, 2025, pursuant to the provisions in the Funeral, Burial and Cremation Services Act, 2002; and That Council direct staff to proceed with the required steps as outlined through the Township of Southgate internal practices and the Bereavement Authority of Ontario to complete the transfer of the Woodland Cemetery to the Township of Southgate.

Be it resolved that Council receive Staff Report CL2024- 031 for information; and That Council directs staff to notify the requester of the Township’s intent to retain the land.

Be it resolved that Council receive Staff Report CL2024- 028 for information; and That Council approve adding the names Aitken and Gardiner to the list of eligible names for streets, parks and/or community facilities and direct staff to update Schedule A of Policy 69, Street Naming Policy, accordingly; and That Council direct staff to review Policy 69 in its entirety for efficiency and best practices and propose amendments, if required, for Council’s consideration at a future meeting.

Be it resolved that Council receive Staff Report SIO2024- 003 for information; and That Council direct staff to bring forward a draft Communications and Community Engagement Strategy which would include the adoption of the following: a. The creation of a monthly e-newsletter, to be sent via email, to residents who wish to subscribe; b. Increased distribution of the newsletter that is sent out with property tax bills to residents who are tenants, on an opt-in basis; c. A commitment to explore alternative ways to engage residents during land-use planning and municipal by- law update community consultation processes, while being cognizant of the Township’s obligations under the Planning Act; d. A communications process matrix that ensures that all municipal messaging is communicated to residents who use various forms of media; and, e. An engagement strategy that will increase opportunities for residents and Council to engage with one another.

Be it resolved that Council proceed past noon.

Be it resolved that Council receive Staff Report SIO2024- 04 for information; and That Council direct staff to bring forward a Customer Service Standard, intended to guide customer service interactions involving the Township, that is inclusive of the following: a. Standards regarding processing timelines for non- statutory processes such as emails, phone calls, and select applications; b. A robust training program to ensure that both new and tenured staff are aware of what is expected as a customer service agent of the Township, with the intention of developing new core competencies amongst staff; c. The adoption of a customer service tracking and call log, which will be used for records management purposes and to inform staff of emerging trends associated with customer service; d. A commitment to assess the feasibility of a third- party language-translation software to enhance communications with residents who do not speak English; and, e. Developed behavioural and professionalism standards that staff and residents are expected to abide by, including a zero-tolerance policy for maltreatment of municipal staff.

Be it resolved that Council receive Staff Report SIO2024- 005 for information; and That Council direct staff to enter into an agreement with GHD Digital to migrate the existing municipal website from the iCreate platform to the GovStack platform; and, That Council direct staff to include $18,200 in the 2025 budget to cover the costs to migrate to the GovStack platform.

Be it resolved that Council receive Staff Report PL2024- 062 for information; and That Council consider By-law 2024-094 to rezone 185610 Grey Road 09 to permit a 750 square meters On-Farm Diversified Use (shop and power room) with 500 square meters outdoor storage, and That Site Plan Approval apply to the On-Farm Diversified Use (OFDU).

Be it resolved that by-law number 2024-094 being a by- law to amend Zoning By-law No. 19-2002, entitled the "Township of Southgate Zoning By-law" be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Council receive Staff Report PL2024- 063 for information; and That Council consider By-law 2024-095 to rezone 311371 Highway 6 to set site specific zoning rules for the 0.82- hectare surplus farm lot to be severed under B3-24 and rezone the retained remaining agricultural property to prohibit new residential dwellings from being constructed.

Be it resolved that by-law number 2024-095 being a by- law to amend Zoning By-law No. 19-2002, entitled the "Township of Southgate Zoning By-law" be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book

Be it resolved that Council receive Staff Report PL2024- 064 for information; and That the proponent and Industry Canada be advised that the municipal land use consultation process has been completed according to the Township’s Telecommunication Facility Policy; and That upon receipt of a letter of undertaking from the proponent permitting the Township to install radio telecommunication equipment on the proposed facility if needed, that Council’s resolution will be forwarded advising the proponent and Industry Canada that the Township concurs with the proposed facility subject to obtaining an entrance permit and 911 emergency number.

Be it resolved that Council receive Staff Report PL2024- 065 for information with accompanying regulations as outlined in the report; and That Staff prepare a notice of public meeting to amend the Township Zoning By-law to permit: 1. Up to two (2) additional residential units on a single detached, semi-detached and street townhouse lot with municipal water and sewer services including maximum one (1) dwelling unit in a detached building. 2. Up to two (2) additional residential units on an agricultural lot containing a detached dwelling including maximum one (1) dwelling unit in a detached building located within 60 meters of the farm cluster. 3. One (1) additional residential unit within an existing single detached dwelling or in a detached building in the interior side or rear yard in a Residential Type 6 zone.

Be it resolved that Council receive Staff Report PL2024- 070 for information; and That Council consider By-law 2024-100 to authorize the Mayor and Clerk to sign a site plan agreement with Flato Dundalk Meadows Inc.

Be it resolved that by-law number 2024-100 being a by- law to authorize the execution of a Site Plan Control Agreement be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Staff Report 2024-031 be

Be it resolved that Council receive Staff Report PL2024- 066 for information; and That Council direct Staff to prepare appropriate Official Plan Amendments and By-laws (or By-law Amendments) to allow delegation of various planning decisions.

Be it resolved that Council receive Staff Report PL2024- 067 for information; and That Council direct Staff to prepare appropriate Site Plan By-law amendments.

Be it resolved that Council Receive Staff Report PL2024- 068 for information; That Council continues to require public meetings for Draft Plans of Subdivision and Condominiums; and That the report and the adopted resolution be forwarded to the County of Grey to incorporate into their Subdivision/Condominium application process for the Township.

Be it resolved that Council receive Staff Report PL2024- 069 for information; and That Council direct Staff to prepare a joint response by the Township and the County of Grey to the correspondence received on May 13, 2024.

Be it resolved that by-law number 2024-092 being a by-law to amend by-law 2024-040 being a by-law to regulate the sale and use of fireworks within the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that by-law number 2024-097 being a by-law to authorize a purchase and sale agreement between Gregory and Margot Ford and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that by-law 2024-102 being a by-law to establish a highway in the former Township of Proton (Consent file B2-24) be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that By-law 2024-103 - Adopt Policy No. 2 - Council Conference and Seminar Attendance Policy be

Be it resolved that by-law number 2024-103 being a by-law to adopt the "Conference and Seminar Attendance Policy" known as Policy Number 2, be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed by the seal of the Corporation and entered into the by-law book.

Be it resolved that Council approve the items on the Regular Business consent agenda dated August 7, 2024 and direct staff to proceed with all necessary administrative actions.

Be it resolved that Council receive the items on the Correspondence consent agenda dated August 7, 2024 save and except items 12.2.9 - Saugeen Mobility Correspondence - Contribution Request - Get Together as information.

Be it resolved that Council receive the correspondence from SMART for information; and That Council direct staff to contribute a door prize item(s) with an upset limit of $100.00 to be funded from the Eco Park Reserve.

Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated August 7, 2024 save and except item 12.3.9 Town of Bradford West Gwillimbury - Ontario Long Service Medals Resolution as information.

Be it resolved that by-law number 2024-106 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on August 7, 2024 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Council adjourn the meeting at 2:22PM.