Council Meeting

Be it resolved that Council confirm the agenda as amended to include a revised Schedule A to By-law 2021-137 – Wilder Lake Subdivision Zoning By-law Amendment and to add By-law 2021-151 – Assignment and Assumption Agreement for Petawawa Biofuel LP, under By-laws and Motions, Section 9.

Be it resolved that Council approve the minutes from the October 6, 2021 Council and Closed Session meetings as presented.

Be it resolved that Council receive Staff Report CL2021- 027 for information; and That Council consider approval of By-law 2021-141 to adopt the First Nations Land Acknowledgment Policy No. 89 to implement a Land Acknowledgement for the Township of Southgate.

Be it resolved that by-law number 2021-141 being a By- law to adopt a “First Nations Land Acknowledgement Policy” known as Policy Number 89 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. Yay (6): Mayor Woodbury, Deputy Mayor Milne, Councillor Dobreen, Councillor Sherson, Councillor Frew, and Councillor Shipston Nay (1): Councillor Rice

Be it resolved that Council receive Staff Report PW2021- 049 for information; and That Council approve the recommendation to purchase a 2021 Chev Crew cab 4x4 pick up truck from Finch Chev Cadillac Buick GMC Limited. at a cost of $44,132.00 plus HST; and That Council approve the recommendation to Advertise Unit 315 on GovDeals as is condition for disposal.

Be it resolved that Council receive staff report CAO2021- 067 as information; and That Council approve the cancellation of the purchase and sale agreement for 20 acres plus or minus of lands in the Eco Park to a Flato Dundalk Community Inc. and the approving Southgate By-law 2021-115; and That Council direct the Mayor and CAO to work with Flato and meet with the Township of Melancthon Mayor and staff in relation to initial annexation discussions and creating a financial transition agreement to service lands on the east side of Hwy #10.

Be it resolved that Council receive Staff Report CAO2021-068 as information; and That Council provide direction to Southgate staff to continue to follow the Grey County Climate Change Action Plan as a guidance document; and That Council direct Township staff to develop a Southgate Climate Change Action Strategy document that creates a process to develop actionable items by department related to municipal infrastructure improvements to create resiliency, procurement requirements, asset efficiency upgrades to reduce energy consumption, resident education, financial incentives and policy changes similar to an annual 10 year rolling capital budget to identify specific actions to create a climate change projects plan for our community; and That if approved the Southgate Climate Change Action Strategy become a Township Council strategy that feeds Asset Management Planning and Capital Budget decisions annually.

Be it resolved that Council receive Staff Report CAO2021-069 as information; and That Council provide any feedback on the Olde Town Hall building sale conditions report in this report, the proponent bid response and the October 4th, 2021 meeting with Team Town Hall and the proponent Wellington Capital Corporation; and That Council direct staff to develop an agreement of terms for consideration with Wellington Capital Corporation to sell the Dundalk Olde Town Hall to the bidder; and That Council direct staff to develop an agreement with Team Town Hall for consideration related to their financial and operation commitments to the Township of Southgate realizing it is a good will agreement without assurance compensation beyond the pledged fundraising and surplus operating funds they raise.

Be it resolved that Council receive Staff Report HR2021- 024 for information; and That Council approve the CAO Succession Plan document as guidance to fill the upcoming CAO vacancy.

Be it resolved that Council receive Staff Report HR2021- 027 for information; and That Council approve Policy #90 (Temporary) COVID-19 Vaccination Policy for Contractors as presented; and That Council consider approval of the Policy #90 (Temporary) COVID-19 Vaccination for Contractors by Municipal By-Law 2021-157.

Be it resolved that by-law number 2021-157 being a by- law to adopt a “COVID-19 Vaccination Policy for Contractors” known as Policy Number 90 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. Yay (7): Mayor Woodbury, Deputy Mayor Milne, Councillor Dobreen, Councillor Sherson, Councillor Rice, Councillor Frew, and Councillor Shipston

Be it resolved that Council receive Staff Report PL2021- 088 for information; and That Council consider approval of By-law 2021-152.

Be it resolved that by-law number 2021-152 being a by- law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. Yay (7): Mayor Woodbury, Deputy Mayor Milne, Councillor Dobreen, Councillor Sherson, Councillor Rice, Councillor Frew, and Councillor Shipston

Be it resolved that Council receive Staff Report PL2021- 088 for information; and That Council consider approval of By-law 2021-153; and That Council waive the site plan control process for this application.

Be it resolved that by-law number 2021-153 being a by- law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. Yay (7): Mayor Woodbury, Deputy Mayor Milne, Councillor Dobreen, Councillor Sherson, Councillor Rice, Councillor Frew, and Councillor Shipston

Be it resolved that by-law number 2021-137 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law”, as amended, be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. Yay (6): Mayor Woodbury, Councillor Dobreen, Councillor Sherson, Councillor Rice, Councillor Frew, and Councillor Shipston Conflict of Interest (1): Deputy Mayor Milne

Be it resolved that Council approve the items on the Regular Business consent agenda dated October 20, 2021 and direct staff to proceed with all necessary administrative actions.

Be it resolved that Council receive the items on the Correspondence consent agenda dated October 20, 2021 as information.

Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated October 20, 2021 (save and except items 11.3.1 and 11.3.6) as information.

Be it resolved that the Council of the Township of Southgate receive the correspondence from the Municipality of Grey Highlands for information; and That Council direct staff to bring forward more information regarding additional levels of licensing that would permit small organizations to hold fundraisers as a method of sustaining our community and organizations.

Be it resolved that by-law number 2021-156 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on October 20, 2021 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. Yay (7): Mayor Woodbury, Deputy Mayor Milne, Councillor Dobreen, Councillor Sherson, Councillor Rice, Councillor Frew, and Councillor Shipston