Council Meeting

Be it resolved that Council confirm the agenda as amended to include staff report FIRE2025-005 - Internal Posting for Part Time Deputy Chief.

Be it resolved that Council receive the Community Foundation Grey Bruce - Southgate Community Fund update for information.

Be it resolved that Council receive the Voice of the River presentation from Peter Smith and Peter Muir for information.

Be it resolved that Council approve the minutes from the March 5, 2025 Council and Closed Session meetings as presented; and That Council approve the minutes from the March 5, 2025 Special Council meeting as presented.

Be it resolved that Staff Report BES2025-005 be received for information; and That Council consider approval of by-law 2025-028 to initiate the contract with MSS for after hours By-law Enforcement and Canine Control; and That Council direct staff to amend the 2025 proposed budget for contract services for by-law enforcement and canine control as outlined in Table 1 of report BES2025- 005; and That Council direct staff to amend the Fees and Charges By-law and Canine By-law to establish cost recovery of kennel inspection costs to be brought back to Council as soon as possible. Yay (6): Mayor Milne, Deputy Mayor Dobreen, Councillor Ferguson, Councillor Shipston, and Councillor John Nay (1): Councillor Rice Absent (1): Councillor Singh Soares

Be it resolved that by-law number 2025-028 being a by- law to authorize an agreement between Municipal Support Services and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Council amend the motion to add a third clause that states: “That staff bring back a report outlining the cost of this and other technical rescue training now mandated and the alternatives to achieving them.”

Be it resolved that Staff Report FIRE2025-004 be received for information; and That Council consider approval of By-law 2025-029 to authorize the Municipal Fire Protection Agreement with the Town of Hanover; and That staff bring back a report outlining the cost of this and other technical rescue training now mandated and the alternatives to achieving them.

Be it resolved that by-law number 2025-029 being a by- law to authorize an agreement between the Town of Hanover and the Corporation of the Township of Southgate be read a first, second or third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Staff Report FIRE2025-005 be received for information; and That Council support staff posting the Part Time Deputy Fire Chief position internally only.

Be it resolved that Staff Report PL2025-021 for a Site Alteration Permit by Martins Farm Services Inc. at 311303 Highway 6 be received for information; and That Council direct staff to issue a site alteration agreement upon execution of a Site Plan Agreement or, if needed, a Site Alteration Permit Agreement confirming the provisions of Schedule "C" of the Site Alteration By-law.

Be it resolved that Staff Report HR2025-002 be received for information; and That Council approve the proposed Organization Chart for 2025; and That Council support staff to post appropriate job postings internally only.

Be it resolved that Council amend the second clause to state: "That Council move the April 2, 2025, Council meeting beginning at 9:00AM, to be scheduled to Thursday April 3, 2025, beginning at 1:00PM."

Be it resolved that Staff Report CL2025-009 be received for information; and That Council move the April 2, 2025, Council meeting beginning at 9:00AM, to be scheduled to Thursday April 3, 2025, beginning at 1:00PM; and That the 2025 budget meeting timeline be adjusted accordingly.

Be it resolved that Staff Report CL2025-010 be received for information; and That Council direct the Clerk to advertise the property for sale in accordance with applicable policy and legislation and report back at a future meeting.

Be it resolved that by-law number 2025-027 being a by-law to authorize the solemnization of civil ceremonies for the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that by-law number 2025-031 being a by-law to appoint a Chief Administrative Officer for the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that by-law number 2025-035 being a by-law to appoint Deputy Treasurers for the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that by-law number 2025-036 being a by-law to appoint an Acting Treasurer for the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Whereas a healthy, professional news media is essential for the proper functioning of civil society and a health democracy at the local, regional, federal and international level; and Whereas according to a local research project, more than 520 news outlets in nearly 350 communities across Canada have closed or merged from 2008 to October 2024 (compared to the launch of the 260 that continue to participate); and Whereas 29 municipalities - home to nearly 11 million people in nine provinces across Canada - have passed motions since 2020 voicing support for journalism in aid of democracy; Therefore be it resolved that the Council of the Township of Southgate recognized that a healthy, professional news media is essential to the proper functioning of democracy in the region; and That Council urges nearby municipal Councils across Canada to recognize that a robust news media is essential to the proper functioning of democracy in their jurisdictions; and That this resolution be forwarded to all municipalities, local M.P's, local M.P.P's, the Federation of Canadian Municipalities and the Association of Municipalities of Ontario.

Be it resolved that Council approve the items on the Regular Business consent agenda dated March 19, 2025 and direct staff to proceed with all necessary administrative actions.

Be it resolved that Council receive the items on the Correspondence consent agenda dated March 19, 2025 as information.

Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated March 19, 2025 as information.

Be it resolved that Council proceed into closed session at 3:02PM in order to address matters relating to personal matters about an identifiable individual, including municipal or local board employees(Sec239(2)(b))(Subject: Tax Arrears); and That all those required remain in attendance.

Be it resolved that Staff Report FIN2025-010 be received for information; and That Council consider approval of Policy #4 Tax Collection Policy by Municipal By-Law 2025-032.

Be it resolved that by-law number 2025-032 being a by- law to adopt the “Tax Collection Policy” known as Policy Number 04, be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that by-law number 2025-033 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on March 19, 2025 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Council adjourn the meeting at 3:38PM.