Council Meeting

Be it resolved that Council confirm the agenda as amended to remove items 9.7.1 PL2024-101 ZBA C27-24 Xplore Communications Tower (ON8409), 9.7.2 PL2024-102 ZBA C28-24 Xplore Communications Tower (ON8410) and 9.7.3 PL2024-103 ZBAC29-24 Xplore Communications Tower (ON8457) at the request of the applicant.

Be it resolved that Council approve the minutes from the November 20, 2024 Council and Closed Session meetings as presented.

Be it resolved that Staff Report EDO2024-013 be received for information; and That Council approve Southgate Eye Care for Community Improvement Plan funding for planning fees and structural improvements to the property located at 20 Main St E, Dundalk in the amount totalling $10,500 on condition that the applicant receive all applicable Planning and Building Approvals.

Motion # 1 Be it resolved that Staff Report CL2024-040 be received for information; and That Council waive Section 30.1 of Procedural By-law 2022-015, and direct staff to amend the Procedural By- law, if required, to allow for the approved option to be implemented.

Motion # 5 Be it resolved that Council direct staff to implement Option 4, as presented, for the 2025 Council Meeting Schedule.

Be it resolved that Staff Report PW2024-041 be received for information; and That Council endorses and approves the 2024-2025 Southgate Winter Operational Plan.

Be it resolved that Staff Report CAO2024-023 be received for information; and That Council direct staff to secure a loan for unfinanced capital from 2024 in the amount of $4,066,295.00 for Victoria Street Rehabilitation Phase 2; and That Council approve financing option 1, for a one-year term fixed rate loan at 4.64%, with a 10-year amortization; and That council consider the adoption of a borrowing by-law to authorize the loan.

Be it resolved that by-law number 2024-147 being a by- law to authorize a bank loan agreement with Canadian Imperial Bank of Commerce be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Staff Report HR2024-007 be received for information; and That Council approve the renewal of the Health and Safety Policy #33A for the 2024-2025 period; and That the Mayor sign the Health and Safety Policy Statement for the 2024-2025 period.

Be it resolved that Staff Report HR2024-008 be received for information; and That Council approve the COLA increase of 2% to the 2025 Staff Pay Grid effective the first full pay period of 2025; and That Council approve the COLA increase of 2% to the 2025 Council Pay Grid and Volunteer Firefighter Pay Grid, effective January 1, 2025; and That Council approve the COLA increase of 2% to all effected agreements and other Township established inflationary conditions, effective January 1, 2025; and That Council approve a one step pay band increase for eligible employees, effective the first full pay period of 2025. Yay (4): Mayor Milne, Deputy Mayor Dobreen, Councillor Shipston, and Councillor John Nay (3): Councillor Rice, Councillor Ferguson, and Councillor Singh Soares

Be it resolved that Staff Report FIN2024-020 be received for information; and That Council approve the transfer of $150,000.00 in the 2024 capital budget from the Replacement of Financial Software project to fund the Upgrading Required IT infrastructure project identified in this report; and That Council direct staff to use any outstanding balance of these funds to begin an IT infrastructure reserve that can be contributed to annually for major IT infrastructure replacements.

Be it resolved that Staff report PL2024-104 regarding Application to Remove Holding Provisions in Zoning By-law Amendment 2024-050 Harvir Khakh 221 Doyle Street, is received for information; and That Council consider the conditions related to the placing of the holding zone in By-law 2024-050 being met, and That Council approve By-law 2024-145 to remove the holding provision for lands in the Residential Type 3 Exception 559 (R3-559) Zone.

Be it resolved that by-law number 2024-145 being a By- law to remove Holding Provisions established in Zoning By- law No. 19-2002, of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that by-law number 2024-143 being a by-law to appoint a Building Inspector for the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that by-law number 2024-144 being a by-law to appoint Municipal By-law Enforcement Officers for the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that by-law number 2024-146 being a by-law to provide for the interim tax levies for the 2025 fiscal year be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Council approve the items on the Regular Business consent agenda dated December 4, 2024 and direct staff to proceed with all necessary administrative actions.

Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated December 4, 2024 as information.

Be it resolved that Council proceed into closed session at 10:35AM in order to address matters relating to Litigation or Potential Litigation, Including Matters Before Administrative Tribunals, Affecting the Municipality or Local Board (Sec 239(2)(e))(Subject: Litigation Update); and That all those required remain in attendance.

Be it resolved that Council proceed out of Closed Session at 11:01AM.

Be it resolved that by-law number 2024-148 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on December 4, 2024 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Council adjourn the meeting at 11:01AM.