Council Meeting

Be it resolved that Council confirm the agenda as amended to include a third item under the Closed Meeting related to Personal Matters about an Identifiable Individual (HR Update).

Be it resolved that Council approve the minutes from the April 16, 2025 Council and Closed Session meetings as presented; and That Council approve the minutes from the April 23, 2024 Special Council Meeting as presented; and That Council approve the minutes from the April 25, 2025 Special Council and Closed Session meetings as presented.

Be it resolved that Staff Report PW2025-014 be received for information; and That Council consider approval of By-law 2025-045 to authorize a portable asphalt plant agreement (schedule A of By-law 2025-045) with Cox Construction Ltd. No. 2025-256 Moved By Councillor Rice Seconded By Councillor Shipston Be it resolved that Council waive procedure to allow the Cox Construction representative Kelly Vangerven to address Council.

Be it resolved that Council refer staff report PW2025-014 Cox Asphalt Plant Agreement and By-law 2025-045 - Portable Asphalt Plant Agreement - Cox Construction Limited back to staff for further discussion and negotiation back to Cox Construction for the following items:  Yearly $20,000.00 community contribution from Cox Construction  Ensure agreement is clear regarding Council approval of the extension of the agreement, truck haul route and termination of the agreement, including odour specifically; and  Sightlines of the entrances and implementation of signage and lights on Southgate Road 14 Yay (5): Mayor Milne, Deputy Mayor Dobreen, Councillor Ferguson, Councillor John, and Councillor Singh Soares Nay (2): Councillor Rice, and Councillor Shipston

Be it resolved that Staff Report FIRE2025-006 be received for information; and That Council consider approval of By-law 2025-059 to enter into an agreement with First Student Canada.

Be it resolved that by-law number 2025-059 being a by- law to authorize an agreement for the use of school buses during an emergency event with First Student Inc and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Staff Report FIRE2025-007 be received for information; and That Council approve the sale of Rescue 708 to the highest bidder in the amount of $16,000.

Be it resolved that Staff Report PL2025-036 be received for information; and That Council Direct staff to update the proposed Committee of Adjustment Terms of Reference and Procedures based on discussion at the May 7, 2025 meeting for approval at the May 21, 2025 meeting.

Be it resolved that Staff Report PL2025-039 be received for information; and That Council direct staff to bring forward the Planning Committee Terms of Reference for adoption, with any updates from Council to the May 21, 2025 meeting.

Be it resolved that Staff Report PL2025-037 for File C6- 25 and OPA2-25 and County Official Plan Amendment-26 for Ridgeview Lumber Inc. 185673 Grey Road 9 be received for information; and That Council support County Official Plan Amendment 26 to permit policy exemptions for Ridgeview Lumber, considering the recommendations provided in PL2025-037, the consulting Planner’s Report, public meeting comments, and agency comments; and That upon approval of County OPA 26 and draft Township Official Plan Amendment OPA2-25 and draft Zoning By-law Amendment C6-25 generally in the form attached as Appendix 4 and 5 to report PL2025-037 be updated as needed and brought forward to Council for consideration to permit the following: 1. That the maximum zoned area of the On-Farm Diversified Use of 9,300 square metres, the maximum combined building footprint of the On- Farm Diversified Use of 1,123 square metres, and the maximum size of all storage for the use to be 1,805 square metres; and 2. That Site Plan Approval apply to the expansion of Ridgeview Lumber should all the applicable amendments be approved.

Be it resolved that Staff Report PL2025-038 for file C7- 25 Elam and Nancy Martin 260145 Southgate Road 26 be received for information; That Council consider approval of By-law 2025-057 to replace the provisions of the Agricultural-1 Exception 293 Zone applicable to the existing On-Farm Diversified Use at 260145 Southgate Road 26 to permit a maximum operating area of ±4,794.8 square metres, a maximum 685 square metre workshop, power room, and office as an On-Farm Diversified Use, and other updates to the regulations including an OFDU operating area, setbacks from all lot lines and regulations on indoor and outdoor storage; and That Site Plan Approval apply to the proposed addition.

Be it resolved that by-law number 2025-057 being a by- law to amend Zoning By-law No. 19-2002, entitled the "Township of Southgate Zoning By-law" be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that by-law number 2025-058 being a bylaw to rescind by-law 2023-072 being a by-law to regulate vacant buildings in the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Staff Report CL2025-015 be received for information; and That Council consider approval of By-law 2025-061 being a by-law to enter into an Agreement of Purchase and Sale and a Profit A Prendre agreement with Dundalk Hardwoods Inc. for the sale of 225579 Southgate Road 22.

Be it resolved that by-law number 2025-061 being a by- law to authorize a purchase and sale agreement and a profit a prendre agreement between Dundalk Hardwood Inc and the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Staff Report CL2025-016 be received for information; and That Council consider approval of Procedural By-law No. 2025-060, as presented.

Be it resolved that by-law number 2025-060 being a by- law to govern the proceedings of Council and Committee meeting of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Staff Report FIN2025-017 be received for information; and That Council approve a donation of $350 to the Dundalk Lawn Bowling Club for their open house.

Be it resolved that Staff Report FIN2025-018 be received for information; and That Council consider approval of By-Law 2025-055 being a by-law to levy and collect property taxes for the year 2025.

Be it resolved that Staff Report CAO2025-012 be received for information; and That Council choose to “opt in”, in principle, to the Grey County Joint Planning Model; and That the chosen option be forwarded to Grey County as the Township’s “In Principle” response to Grey County’s Joint Hybrid Planning Services Model.

Be it resolved that Staff Report CAO2025-013 be received for information; and That Council consider for approval By-Law 2025-053 being a by-law to authorize the Mayor and the CAO in signing and execution of the Municipal Housing Infrastructure Program – Housing-Enabling Core Servicing Stream Transfer Payment Ontario Agreement.

Be it resolved that by-law number 2025-053 being a by- law to authorize a transfer payment agreement for Municipal Housing Infrastructure Program - Housing- Enabling Core Servicing Stream (HECS) between the Minister of Infrastructure and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Council approve the items on the Regular Business consent agenda dated May 7, 2025, and direct staff to proceed with all necessary administrative actions.

Be it resolved that Council receive the items on the Correspondence consent agenda dated May 7, 2025, as information.

Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated May 7, 2025, as information.

Be it resolved that Council proceed into closed session at 11:26AM in order to address matters relating to litigation or potential litigation, including matters before administrative tribunals, affecting the Municipality or Local Board (Sec239(2)(e))(Subject: Litigation Update) and personal matters about an identifiable individual including municipal or local board employees (Sec239(2)(b))(Subject: Risk Mitigation), and personal matters about an identifiable individual including municipal or local board employees (Sec239(2)(b))(Subject: HR Update); and That all those required remain in attendance.

Be it resolved that Council proceed past noon.

Be it resolved that Council proceed out of Closed Session at 12:01PM.

Be it resolved that by-law number 2025-063 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on May 7, 2025 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Council adjourn the meeting at 12:02PM.