Council Meeting - Special

Be it resolved that Council confirm the agenda as amended to include Member's Privilege as an agenda item.

Be it resolved that Council approve the minutes from the March 4, 2020 Council meeting as presented; and That Council approve the minutes from the April 1, 2020 Special Council meeting as presented.

Be it resolved that Council receive Staff Report CL2020- 010 for information; and That Council direct staff to proceed with Option 2 as outlined in this report.

Be it resolved that Council receive Staff Report PW2020- 017 for information; and That Council approve the recommendations to award the 2020 equipment rentals quotes and the road maintenance tenders as received; and That Council approve the Land Lease Agreement for civic address # 225579 for the 2020, farmland lease to Brandon Martin by By-law No. 2020 -034.

Be it resolved that by-law number 2020-034 being a by- law to authorize a land lease agreement between Brandon Martin and the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Acting Clerk, sealed with the seal of the Corporation and entered into the by-law book. Yay (7): Mayor Woodbury, Deputy Mayor Milne, Councillor Dobreen, Councillor Sherson, Councillor Rice, Councillor Frew, and Councillor Shipston

Be it resolved that Council receive Staff Report PW2020- 019 for information; and That Council approve Option #3 to proceed with the Dundalk Transfer Station Upgrades Request for Proposals release.

Be it resolved that Council amend the motion to remove the second clause and add a clause that states, "That Council defer the approval of the proposed West Grey ATV Club's proposed Southgate roads for trail use request pending legal review."

Be it resolved that Council receive Staff Report PW2020- 022 for information; and That Council approve the appointment recommendation for Team Leader – Hopeville of John Watson, effective April 2, 2020.

Be it resolved that Council receive Staff Report PL2020- 009 for information; and That Council proceed with option B, and direct staff to take all necessary actions in relation to this option as outlined in this staff report. Yay (5): Mayor Woodbury, Deputy Mayor Milne, Councillor Sherson, Councillor Rice, and Councillor Frew Nay (2): Councillor Dobreen, and Councillor Shipston

Be it resolved that Council amend the motion to remove the second and third clauses and add a clause that states, "That Council defer the decision of the Community Foundation Grey Bruce Fund Agreement Approval to a later date." Yay (5): Councillor Dobreen, Councillor Sherson, Councillor Rice, Councillor Frew, and Councillor Shipston Nay (2): Mayor Woodbury, and Deputy Mayor Milne

Be it resolved that Council receive Staff Report CAO2020-026 as information; and That Council defer the decision of the Community Foundation Grey Bruce Fund Agreement Approval to a later date. Yay (5): Councillor Dobreen, Councillor Sherson, Councillor Rice, Councillor Frew, and Councillor Shipston Nay (2): Mayor Woodbury, and Deputy Mayor Milne

Be it resolved that Council receive staff report CAO2020-027 as information; and That Council and staff organize meetings and discussions with area Municipalities and the County of Grey to gain common interest, agreement and approval for a Southgate Council support resolution that would request the Federal and Provincial Governments to only fund in rural Southern Ontario municipal projects seeking grant funding for broadband communications that would install fibre cable for the purpose of being recognized as being a served area with the high speed capacity infrastructure; and That Council direct staff to draft a support resolution that would seek and request Municipal support across the Province of Ontario, as well as Association of Municipalities of Ontario to request the Federal and Provincial Governments only fund in rural Southern Ontario municipal projects seeking grant funding for broadband communications projects that would install fibre cable for the purpose of being recognized as being a served area with the high speed capacity infrastructure; and That Council direct staff to organize meetings when possible with Federal and Provincial staff and with our local MP and MPP and/or seek where possible delegations at FCM and AMO Conference if possible, to discuss rural Southern Ontario broadband funding policies; and That Council direct staff to develop an effective policy to install fibre cable infrastructure in the shoulder of the municipal roadways and at drainage cross

Be it resolved that Council receive staff report CAO2020- 028 as information; and That Council approve the Dundalk Olde Town Hall Renovation Fund Donation Form that will be used by Team Town Hall for project fundraising that includes the terms for accepting donor support for the Dundalk Olde Town Hall upgrade project, if it proceeds.

Be it resolved that Council approve the items on the Regular Business consent agenda dated April 8, 2020 and direct staff to proceed with all necessary administrative actions.

Be it resolved that Council receive the items on the Correspondence consent agenda dated April 8, 2020 and direct staff to proceed with all necessary administrative actions.

Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated April 8, 2020 and direct staff to proceed with all necessary administrative actions.

Be it resolved that by-law number 2020-042 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its special meeting held on April 8, 2020 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. Yay (5): Mayor Woodbury, Deputy Mayor Milne, Councillor Dobreen, Councillor Sherson, and Councillor Shipston Absent (2): Councillor Rice, and Councillor Frew