Council Meeting

Be it resolved that Council confirm the agenda as presented.

Be it resolved that Council approve the minutes from the August 2, 2023 Council and Closed Session meetings as presented and; That Council approve the minutes from the August 16, 2023 Special Council meeting as presented.

Be it resolved that Council receive Staff Report CL2023- 029 for information; and That Council waive procedure to allow Tom Pridham of R.J. Burnside & Associates to speak and answer questions; and That By-law 2023-090 to provide for the construction of the Love/Sherk Drainage Works be given first and second reading and that the Mayor and the Clerk sign accordingly; and That the date for the Court of Revision be set for Wednesday, October 4, 2023 at 8:30 a.m. in Holstein Council Chambers; and That Barbara Dobreen, Jason Rice, and Jim Ferguson be appointed as members to the Court of Revision; and That Council direct the Engineer to call tenders for the construction of the Love/Sherk Drainage Works.

Be it resolved that Council refer Staff Report CL2023- 027 back to staff.

Be it resolved that Council receive Staff Report CL2023- 028 for information; and That Council consider approval of amending By-law 2023- 083 to implement amendments to the Township Burn By- law 2020-070.

Be it resolved that by-law number 2023-083 being a by- law to amend by-law 2020-070 being a by-law to regulate burning in the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Council receive Staff Report CL2023- 030 for information; and That Council disband the Southgate Affordable-Attainable Housing Committee effective September 6, 2023 and advise Committee members accordingly; and That Council thank the Affordable-Attainable Housing Committee members for their contributions to the committee; and That Council directs staff to advise the Municipality of Grey Highlands, Municipality of West Grey, and the Town of Hanover that the township will no longer pursue forming a working group to determine possible development of a South Grey Housing Corporation.

Be it resolved that Council receive Staff Report CBO2023-003 for information; and That Council approve the proposed Noise By-law Exemption request received from Dundalk District Agricultural Society for Saturday September 9th, 2023 from 11 pm to 2 am Sunday September 10th, 2023 at the Dundalk Fair Grounds.

Be it resolved that Council receive Staff Report PW2023- 034 for information; and That Council approve paving Southgate Sideroad 11 from Highway 89 to Southgate Road 08 in the fall of 2023; and That Council redirect funds from the 2023 Capital Budget paving projects to the Southgate SDR 11 paving recommendation for the fall of 2023, in the estimated amount of $450,000.00.

Be it resolved that Council receive Staff Report CAO2023-010 for information; and That Council authorize pursuing a Municipal Cost Apportionment Agreement with Saugeen Valley Conservation Authority for Category 3 Programs and Services.

Be it resolved that Council receive Staff Report HR2023- 017 for information; and That Council approve Policy #95 Diversity, Equity and Inclusion Policy by municipal by-law 2023-078 at the September 6, 2023 meeting.

Be it resolved that by-law number 2023-078 being a By- law to adopt the “Diversity, Equity and Inclusion Policy” known as Policy Number 95 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Council receive Staff Report HR2023- 018 for information; and That Council approve updated Policy #17 Performance Appraisal Policy.

Be it resolved that Council receive Staff Report PL2023- 040 for information; and That Council consider approval of By-law 2023-086.

Be it resolved that by-law number 2023-086 being a by- law to amend Zoning By-law No. 19-2002, entitled the "Township of Southgate Zoning By-law" be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Council receive Staff Report PL2023- 041 for information; and That Council consider approval of By-law 2023-087.

Be it resolved that by-law number 2023-087 being a by- law to amend Zoning By-law No. 19-2002, entitled the "Township of Southgate Zoning By-law" be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Council receive Staff Report PL2023- 042 for information; and That Council consider approval of By-law 2023-088.

Be it resolved that by-law number 2023-088 being a by- law to amend Zoning By-law No. 19-2002, entitled the "Township of Southgate Zoning By-law" be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that by-law number 2023-081 being a by-law to name new roads located within the White Rose Phase 3 Subdivision in the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that by-law number 2023-082 being a by-law to appoint an employee of the municipality as an authorized person for the purposes of Section 41 (4) of the Planning Act, 1990 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Council approve the items on the Regular Business consent agenda dated September 6, 2023 and direct staff to proceed with all necessary administrative actions.

Be it resolved that Council receive the items on the Correspondence consent agenda dated September 6, 2023 as information.

Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated September 6, 2023 as information.

Be it resolved that Council proceed into closed session at 10:34 AM in order to address matters relating to a position, plan, procedure, criteria or instruction to be applied to any negotiations

Be it resolved that Council come out of Closed Session at 12:58 PM.

Be it resolved that by-law number 2023-089 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on September 6, 2023 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Council adjourn the meeting at 1:00PM.