Council Meeting

Be it resolved that Council confirm the agenda as presented.

Be it resolved that Council add a second clause to state: "That Council direct staff to research the grant application process and implications of the Township acting as the primary grant applicant, including a cost analysis for staff time and legal review of entering into a Memorandum of Understanding with Team Town Hall for the Legacy Fund Grant from Heritage Canada and any other relevant information to the November 19, 2025 Council meeting." Yay (7): Mayor Milne, Deputy Mayor Dobreen, Councillor Rice, Councillor Ferguson, Councillor Shipston, Councillor John, and Councillor Singh Soares

Be it resolved that Council receive item 7.1 Team Town Hall Presentation Legacy Fund Grant from Heritage Canada for information; and That Council direct staff to research the grant application process and implications of the Township acting as the primary grant applicant, including a cost analysis for staff time and legal review of entering into a Memorandum of Understanding with Team Town Hall for the Legacy Fund Grant from Heritage Canada and any other relevant information to the November 19, 2025 Council meeting.

Be it resolved that Council approve the minutes from the October 15, 2025 Council and Closed Session meetings as presented.

Be it resolved that Staff Report EDO2025-018 be received for information; and That Council accept the Communities in Bloom judges’ evaluation and allow staff to utilize the suggestions to advance the six outlined criteria; and That Council approve the Township of Southgate’s participation in the CiB program in 2026 to build on previous years’ feedback, conditional on 2026 budget approval.

Be it resolved that Staff Report PL2025-084 be received for information; and That Council direct staff to submit comments to the applicable Environmental Registry of Ontario (ERO) file as provided in Attachments 1, 2 and 3 to report PL2025-084.

Be it resolved that Staff Report PL2025-085 be received for information; and That Council note the upcoming effect of Bill 17’s implementation of changes to the Development Charges Act that will allow for the collection of development charges at the occupancy stage of the Building Code, taking effect November 3, 2025.

Be it resolved that Staff Report BES2025-016 be received for information; and That Council consider approval of By-law 2025-115 to approve the proposed amendment to the contract between the Township and MSS; and That Council direct staff to undertake the education and enforcement actions outlined in this report.

Be it resolved that Staff Report PW2025-037 be received for information; and That Council endorses and approves the 2025-2026 Southgate Winter Operational Plan.

Be it resolved that Council amend the third clause to state: "That Council direct staff to proceed with Option 1 for recycling collection from non-eligible sources and Option 5 for the Transfer Stations, as presented."

Be it resolved that Staff Report PW2025-038 be received for information; and That Council approves extending the contract with CMO for funding depot recycling services for eligible sources; and That Council direct staff to proceed with Option 1 for recycling collection from non-eligible sources and Option 5 for the Transfer Stations, as presented.

Be it resolved that Staff Report CL2025-036 be received for information; and That Council appoint Nancy Flagel to the Southgate Public Library Board, effective November 5, 2025. Yay (7): Mayor Milne, Deputy Mayor Dobreen, Councillor Rice, Councillor Ferguson, Councillor Shipston, Councillor John, and Councillor Singh Soares

Be it resolved that Staff Report CL2025-039 be received for information; and That Council approve the 2026 Council meeting calendar, as presented.

Be it resolved that Staff Report HR2025-008 be received for information; and That Council approve updates to Policy 16 Pay Administration policy as presented; and That Council consider approval of By-Law 2025-111 being the updated Policy 16 Pay Administration Policy. Yay (6): Mayor Milne, Deputy Mayor Dobreen, Councillor Ferguson, Councillor Shipston, Councillor John, and Councillor Singh Soares Nay (1): Councillor Rice

Be it resolved that Staff Report CAO2025-030 be received for information; and That Council direct staff to submit a delegation request to the Ministry of Health and on any other Ministry Delegation requests for the 2026 ROMA Conference.

Be it resolved that Staff Report CAO2025-031 be received for information; and That Council accepts and approves the James Foley Municipal Drain Land Use Change Analysis; and That the James Foley Municipal Drain Land Use Change Analysis be forwarded to the Ministry of the Environment, Conservation and Parks (MECP).

Be it resolved that Council receive item 11.18 MECP - Updated MECP Compliance Policy - Potential for Low-Risk Incident Referrals to Municipalities for information.

Be it resolved that Council add a second clause to state: "That Council direct staff to send a letter of support for the Sustainable Waste Management in Ontario resolution received by Tay Valley Township and the Municipality of Tweed."

Be it resolved that Council receive item 11.19 Tay Valley Township - Support Municipality of Tweed - Sustainable Waste Management in Ontario for information; and That Council direct staff to send a letter of support for the Sustainable Waste Management in Ontario resolution received by Tay Valley Township and the Municipality of Tweed.

Be it resolved that the following by-laws dated November 5, 2025 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Council proceed into closed session at 11:36 AM in order to address matters relating to personal matters about an identifiable individual, including municipal or local board employees (Sec239(2)(b))(Subject: HR Matter); and That all those required remain in attendance.

Be it resolved that Council proceed past 12:00 PM.

Be it resolved that Council proceed out of Closed Session at 12:03 PM.

Be it resolved that by-law number 2025-118 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on November 5, 2025 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Council adjourn the meeting at 12:04PM.