Council Meeting

Be it resolved that Council confirm the agenda as presented.

Be it resolved that Council approve the minutes from the April 15, 2026 Council and Closed Session meetings as presented.

Be it resolved that Council refer staff report REC2026- 004 - Arena Structural Inspection Funding Request back to staff for further information to be presented at the May 20, 2026 Council meeting.

Be it resolved that Staff Report PL2026-025 be received for information; and That Council direct Staff to submit comments to the noted EROs as provided in Attachment 1 to report PL2026-025.

Be it resolved that Staff Report PL2026-026 be received for information; and That Staff be directed to submit comments to the Province, as provided in Attachment 1 to staff report PL2026-026.

Be it resolved that Staff Report PL2026-027 be received for information; and That Council direct Staff to submit comments to the noted EROs as provided in Attachment 1 to report PL2026-027.

Be it resolved that Staff Report PW2026-020 be received for information; and That Council approved the recommendations to award the 2026 Capital Road projects tenders for: 1. Culverts, Cold in Place and Paving Tender to Cox Construction Ltd. for a total amount of $1,557,050.51 excluding HST; 2. Cold in Place and Double Surface Treatment Tender to Cox Construction Ltd. for a total amount of $397,578.00 excluding HST; 3. Micro-surfacing Tender to Duncor Enterprises Inc. for a total amount of $186,110.00 excluding HST

Be it resolved that Staff Report FIN2026-018 be received for information; and That Council approve a grant for $900 for Young At Heart Dundalk-Club 561.

Be it resolved that Staff Report FIN2026-019 be received for information; and That Council authorize the Treasurer, through Section 357 of the Municipal Act, 2001 to write off taxes and penalties and interest amounting to a total of $2,383.61; and That Council authorize the Treasurer, through Section 358 of the Municipal Act, 2001 to write off taxes and penalties and interest amounting to a total of $2,120.36.

Be it resolved that Staff Report FIN2026-017 be received for information; and That Staff post the Treasurer’s Statement on the Township’s website and make it available to the Minister of Municipal Affairs upon request to fulfill Council’s obligation under section 43(2.1) of the Development Charges Act, 1997.

Be it resolved that Staff Report CL2026-013 be received for information; and That Council support the Clerk’s Department in exploring a joint procurement opportunity with the lower-tier municipalities in Grey County, where feasible, consistent with past practice for Integrity Commissioner services; and That Council approve the issuance of a Request for Proposal for Integrity Commissioner services, either as a joint procurement initiative or independently, subject to the outcome of discussions with area Clerks.

Be it resolved that Staff Report CAO2026-008 be received for information; and That Council provide staff direction regarding submission for ministry delegations at the 2026 AMO Conference.

Be it resolved that Council receive the Consent Agenda dated May 6, 2026 save and except item 11.6 AMCTO Correspondence for information.

Be it resolved that item 11.6 AMCTO Correspondence - Lindsey Green - EDMM Diploma Completion be received for information.

Be it resolved that the following by-law dated May 6, 2026 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Council proceed into closed session at 10:52AM in order to address matters relating to a proposed or pending acquisition or disposition of land by the municipality or local board (Sec239(2)(c))(Subject: Acquisition of Land Update) and litigation or potential litigation, including matters before administrative tribunals, affecting the municipality of local board (Sec239(2)(e))(Subject: Litigation Update); and That all those required remain in attendance.

Be it resolved that Council proceed out of closed session at 11:24AM.

Be it resolved that by-law number 2026-045 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on May 6, 2026 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Council adjourn the meeting at 11:25AM.