Council Meeting

Be it resolved that Council confirm the agenda as amended to move items 11.1.3 PL2024-106 Site Plan Agreement SP13-24 Trustees of the Old Order Mennonite Conference, 11.1.4 By-law 2024-150 Site Plan Agreement SP13-24 Trustees of the Old Order Mennonite Conference, 11.1.5 PL2024-107 Holding Removal C33-24 Trustees of the Old Order Mennonite Conference and 11.1.6 By-law 2024-151 C33-24 Removal of Hold Trustees of the Old Order Mennonite Conference up on the agenda to follow item 8 Adoption of Minutes.

Be it resolved that Council approve the minutes from the December 4, 2024 Council and Closed Session meetings as presented; and That Council approve the minutes from the December 6, 2024 Council and Closed Session meetings as presented.

Be it resolved that Council receive Staff Report PL2024- 106 Application for Site Plan Agreement Approval SP13-24 Trustees of the Old Order Mennonite Conference, 144668 Southgate Road 14 for information; and That Council consider approval of By-law 2024-150 to authorize the Mayor and Clerk to sign a site plan agreement with the Trustees of the Old Order Mennonite Conference for lands at 144668 Southgate Road 14, Part of Lot 27, Concession 13, Egremont Parts 3 and 4 on Plan 16R11907 Southgate.

Be it resolved that by-law number 2024-150 being a by- law to authorize the execution of a Site Plan Control Agreement be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Staff report PL2024-107 regarding Application to Remove Holding Provisions in Zoning By-law Amendment 2023-038 Trustees of the Old Order Mennonite Conference, 144668 Southgate Road 14 is received for information; and That Council consider the conditions related to the placing of the holding zone in By-law 2024-038 being met, and That Council consider approval of By-law 2024-151 to remove the holding provision for lands in the Community Facilities (CF) Zone.

Be it resolved that by-law number 2024-151 being a By- law to remove Holding Provisions established in Zoning By- law No. 19-2002, of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Council proceed into closed session at 1:17PM in order to address matters relating Labour Relations or Employee Negotiations (Sec239(2)(d))(Subject: HR Matters); and That all those required remain in attendance.

Be it resolved that Council proceed out of Closed Session at 2:27PM.

Be it resolved that by-law number 2024-156 being a by-law to appoint Jim Ellis as the Interim Chief Administrative Officer for the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. Yay (5): Mayor Milne, Deputy Mayor Dobreen, Councillor Ferguson, Councillor Shipston, and Councillor John Nay (2): Councillor Rice, and Councillor Singh Soares

Be it resolved that by-law number 2024-157 being a by-law to appoint a Deputy Clerk for the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Council receive Staff Report PL2024- 105 Application for Amending Site Plan Agreement SP12- 24 John M. S. and Annie Martin, 146024 Southgate Road 14 for information; and That Council approve By-law 2024-149 to authorize the Mayor and Clerk to sign a site plan amending agreement with John M. S. Martin and Annie Martin for lands at 146024 Southgate Road 14, Concession 10, Pt Lot 23, Proton.

Be it resolved that by-law number 2024-149 being a by- law to authorize the execution of a Site Plan Control Amending Agreement be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Staff Report PL2024-108 for file C30- 24 Christian Bauman 752334 Ida Street be received for information; and That Council approve By-law 2024-142 to rezone 752334 Ida Street to permit a 750 square metre On-Farm Diversified Use (workshop), 500 square metre outdoor storage, and 150 square metre agricultural shed with combined power room; and That Site Plan Approval apply to the On-Farm Diversified Use (OFDU).

Be it resolved that by-law number 2024-142 being a by- law to amend Zoning By-law No. 19-2002, entitled the "Township of Southgate Zoning By-law" be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book

Be it resolved that Council receive Staff Report PL2024- 109 Application for Site Plan Agreement SP13-20 Southgate Renewables Holding Corp., 150 Eco Parkway for information; and That Council approve By-law 2024-155 to authorize the Mayor and Clerk to sign a site plan agreement with Southgate Renewables Holding Corp for lands at 150 Eco Parkway, Part Lot 237, 238 Concession 2 SWTSR Proton.

Be it resolved that by-law number 2024-155 being a by- law to authorize the execution of a Site Plan Control Agreement be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Staff Report EDO2024-014 be received for information; and That Council approve the commencement of the Downtown Revitalization Program for the town of Dundalk.

Be it resolved that Staff Report CL2024-039 be received for information; and That Council authorize internet and telephone voting as the voting method for the 2026 municipal and school board election by enactment of By-law 2024-154. Yay (6): Mayor Milne, Deputy Mayor Dobreen, Councillor Rice, Councillor Ferguson, Councillor Shipston, and Councillor John Nay (1): Councillor Singh Soares

Be it resolved that by-law number 2024-154 being a by- law to authorize the use of internet and telephone voting as an alternative voting method for the 2026 municipal election be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that by-law number 2024-153 being a by-law to appoint a building inspector for the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Whereas many Native Maple trees that were planted in the late 19th century in return for government incentive are degrading and disappearing from the landscape of rural Southern Ontario due to them not being replaced with Native Canadian Maples; and Whereas it is important to re-introduce and further restore Native Maples as a visual feature on the rural landscapes in Southern Ontario as they are naturally adapted to the local climate, site conditions and growing with other indigenous species, are relatively resistant to severe weather events, and they have evolved with local insects and disease pathogens; and Whereas Maple Leaves Forever (https://mapleleavesforever.ca) encourages municipalities and planting agencies throughout Ontario and Canada to commit to planting Native Maples whenever a Maple is called for in municipal planting projects; and Whereas the Township of Southgate has been choosing Native Maples in their plantings when appropriate to do so; and Whereas, in recognition for our commitment, the Township would be eligible for rebates/discounts when planting Native Maples and placed on the Maple Leaves Forever Honor Roll. Now Therefore Be It Resolved that the Township of Southgate recognizes the importance of the Native Maple tree, Canada’s arboreal emblem, and commits to always plant Native Maples whenever a maple is called for in any municipal planting project; and That this resolution be forwarded to Maple Leaves Forever for recognition, Conservation Ontario, a

Be it resolved that Council proceed past 4:00PM.

Be it resolved that Council approve the items on the Regular Business consent agenda dated December 18, 2024 and direct staff to proceed with all necessary administrative actions.

Be it resolved that Council receive the items on the Correspondence consent agenda dated December 18, 2024 as information.

Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated December 18, 2024 save and except items 15.3.1 Town of Coburg - Request Redistribution of the Provincial Land Transfer Tax and GST to Municipalities, as information.

Be it resolved that Council of the Township of Southgate hereby supports the resolution passed by the Town of Coburg regarding the redistribution of the Provincial Land Tax and GST to Municipalities for Sustainable Infrastructure Funding; and That a copy of this resolution be forwarded to Prime Minister Justin Trudeau, Premier Doug Ford, the Ontario Minister of Finance, the Minister of Municipal Affairs and Housing, local Members of Parliament (MPs), local Members of Provincial Parliament (MPPs), the Federation of Canadian Municipalities (FCM) and the Association of Municipalities of Ontario (AMO).

Be it resolved that Council proceed into closed session at 4:02PM in order to address matters relating Labour Relations or Employee Negotiations (Sec239(2)(d)) and Personal Matters About an Identifiable Individual, Including Municipal or Local Board Employees (Sec239(2)(c))(Subject: HR Matters), and Personal Matters About an Identifiable Individual, Including Municipal or Local Board Employees (Sec239(2)(c))(Subject: HR Update); and That all those required remain in attendance.

Be it resolved that Council proceed out of Closed Session at 4:48PM

Be it resolved that by-law number 2024-158 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on December 18, 2024 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Council adjourn the meeting at 4:50PM.