Council Meeting

Be it resolved that Council confirm the agenda as amended to remove item 9.4.2 PW2026-025 - Suspension of Curbside Recycling Collection for Eligible Sources.

Be it resolved that Council receive the presentation from PSD CityWide regarding Asset Management software as information.

Be it resolved that Council receive the delegation from Holstein General Store related to LCBO Outlet/Agency Stores as information.

Be it resolved that Council receive the presentations from MHBC Planning and Signature Homes related to the Dundalk Meadows Phase 9 Subdivision Agreement as information.

Be it resolved that Council approve the minutes from the May 6, 2026 Council and Closed Session meetings as presented.

Be it resolved that Staff Report REC2026-005 be received for information; and That Council approve the transfer of $7412.00 from reserve fund 09-0011 Recreation Arena to Community Centre operating fund 06-4523-7058 Arena Structural Inspection; and That Council approve Triton Engineering’s recommendation to proceed with RV Anderson to complete the 2026 Dundalk and District Community Centre structural inspection.

Be it resolved that Staff Report REC2026-006 be received for information; and That Council award the Sport Flooring project to Advantage Sport for price submitted $33,275 plus applicable HST.

Be it resolved that Staff Report REC2026-006 be received for information; and That Council award the Recreation Management Software Solution procurement to ACTIVE Network price submitted $11,637 plus applicable HST for year one with subsequential annual subscription price $5,839 increasing 2% annually.

Be it resolved that Staff Report EDO2026-006 be received for information; and That Council will not renew its current Memorandum of Understanding (MOU) with the South Grey Chamber of Commerce (SGCC) upon its expiry on December 31, 2026; and That Council refer the SGCC to other sources of community funding to support its events and activities like those provided to other local not-for-profit community groups and organizations.

Be it resolved that Staff Report PL2026-028 be received for information; and That Staff be directed to submit comments to the Province, as provided in Attachment 1 to staff report PL2026-028.

Be it resolved that Staff Report PL2026-029 be received for information; and That Council consider approval of By-law 2026-046 to rezone Concession 6, Lot 36 to permit a ±495 square metre On-Farm Diversified Use (workshop and power room) and 455 square metre outdoor storage area; and That the setback for the OFDU rezoned area be reduced to 85 metres and the sow barn and liquid manure storage be reduced to 47 metres from the Wetland Zone; and That Site Plan Approval apply to the On-Farm Diversified Use (OFDU).

Be it resolved that Staff Report PL2026-030 be received for information; and That Council consider approval of By-law 2026-047 to rezone 552978 Grey Road 23 to permit a 250 square metre addition to an existing 500 square metre workshop for a total of 750 square metre On-Farm Diversified Use (OFDU) and 460 square metre outdoor storage; and That the setback for the OFDU workshop be reduced to 90 metres where Section 5.25 of the Township’s Zoning By- law requires a minimum setback of 120 metres from a Wetland Zone; and That Site Plan Approval apply to the On-Farm Diversified Use (OFDU).

Be it resolved that Staff Report PW2026-023 be received for information; and That Council approve the recommendations to award the 2026 Capital Vehicle tenders for: 1. Single Axle Plow Truck Tender to Lewis Motor Sales Inc. in the amount of $430,130.81 excluding HST 2. 4-Door Crew Cab Pickup Tender to Trillium Ford Lincoln Ltd. in the amount of $66,663.00 excluding HST 3. 4-Door Compact Crossover SUV Tender to Orangeville Honda in the amount of $41,800.25 excluding HST

Be it resolved that Staff Report FIN2026-021 be received for information; and That Council authorize the Treasurer, through Section 357 of the Municipal Act, 2001 to write off taxes and penalties and interest amounting to a total of $163.45; and That Council authorize the Treasurer, through Section 358 of the Municipal Act, 2001 to write off taxes and penalties and interest amounting to a total of $64.74.

Be it resolved that Council split the motion and vote on the last two clauses separately.

Be it resolved that Staff Report FIN2026-022 be received for information; and That Council deny the request by Loft Planning (on behalf of Southgate Renewables) for deferral of Township Development Charges in the amount of $335,346.25

Be it resolved that Council not support requests for deferral of Development Charges for any non-residential projects; and That Council direct staff to bring back to Council a report should any provincial legislation changes or direction be provided for deferral of non-residential Development Charges.

Be it resolved that Staff Report CL2026-014 be received for information; and That Council waive the fees for the facility rentals for the 2027 Dundalk Homecoming events from July 30 to August 1, 2027; and That Council deem the 2027 Dundalk Homecoming as a municipally significant event and support the 2027 Dundalk Homecoming committee in obtaining a Special Occasions Permit through the Alcohol and Gaming Commission of Ontario, if required.

Be it resolved that Staff Report CL2026-015 be received for information; and That Council prohibit the permitting of Bring-Your-Own events within the Township of Southgate.

Be it resolved that Staff Report CL2026-016 be received for information; and That Council consider approval of By-law 2026-050 being a by-law to establish policies and procedures with the respect to the sale and disposition of lands.

Be it resolved that Staff Report CL2026-017 be received for information; and That Council consider approval of By-law 2026-052 being a by-law to authorize lease agreements between the current tenants of the Dundalk Medical and the Township.

Be it resolved that Staff Report HR2026-007 be received for information; and That Council approve updates to Policy 55 Volunteer and Student Placement Policy; and That Council consider approval of By-Law 2026-048 being a by-law to approve updated Policy #55 Volunteer and Student Placement Policy.

Be it resolved that Staff Report HR2026-008 be received for information; and That Council approve proposed updates to Policy 22 Vehicle Use and Safety Policy; and That Council consider approval of by-law 2026-049 being a by-law to approve updated Policy 22 Vehicle Use and Safety Policy.

Whereas the LCBO Convenience Outlet Program, formerly known as the Agency Store Program, was established in 1962 and has expanded over time to provide access to beverage alcohol products in underserved, rural, and smaller communities across Ontario; and Whereas recent LCBO policy and operational framework changes implemented effective April 1, 2026, have unintentionally disadvantaged many small LCBO Convenience Outlet operators, creating significant financial and operational pressures that threaten their ability to continue day-to-day operations; and Whereas the challenges currently facing LCBO Convenience Outlet operators do not align with the operating conditions and agreements provided to grocery stores, convenience stores, and gas stations that began or expanded retail alcohol sales in 2024; and Whereas altering, limiting, or failing to fairly update existing LCBO Convenience Outlet agreements without equitable consideration would negatively impact customers in the many communities across Ontario that rely on these outlets for convenient and dependable access to everyday retail needs, postal service, and beverage alcohol products; and Whereas many LCBO Convenience Outlets actively support local non-profit organizations, community events, charitable initiatives, local employment, and community services through financial contributions, sponsorships, in-kind donations, and day- to-day local support; and Whereas these locally owned businesses strengthen neighbourhood commerce

Be it resolved that Council receive the Consent Agenda dated May 20, 2026 save and except items 11.2 FIN2026-020 - Finance Department Update and 11.5 Municipality of Wawa - Request to Amend Land Transfer Tax Act, for information.

Be it resolved that Staff Report FIN2026-020 be received for information.

Be it resolved that Council support the correspondence from the Municipality of Wawa regarding the Request to Amend Land Transfer Tax Act; and That a copy of this resolution be forwarded to the Premier of Ontario, the Minister of Finance, the Minister of Municipal Affairs and Housing, the local Member of Provincial Parliament, the Association of Municipalities of Ontario (AMO) for advocacy.

Be it resolved that the following by-laws dated May 20, 2026 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Council proceed into closed session at 3:21PM in order to address matters relating to A Proposed or Pending Acquisition or Disposition of Land by the Municipality or Local Board (Sec239(2)(c))(Subject: Acquisition of Land Update), A position, plan, procedure, criteria or instruction to be applied to any negotiations

Be it resolved that Council proceed out of Closed Session at 4:20PM.

Be it resolved that by-law number 2026-051 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on May 20, 2026 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Council adjourn the meeting at 4:21PM.