Council Meeting

Be it resolved that Council confirm the agenda as presented.

Be it resolved that Council receive the presentation from KPMG LLP related to the 2024 Audit Findings Report as information.

Be it resolved that Council approve the minutes from the May 20, 2026 Council and Closed Session meetings as presented.

Be it resolved that Staff Report FIN2026-023 be received for information; and That Council approve the Corporation of the Township of Southgate Consolidated Financial Statements for the year ended December 31, 2024 as presented.

Be it resolved that Staff Report FIN2026-024 be received for information; and That Staff post the Treasurer’s Statement on the Township’s website and make it available to the Minister of Municipal Affairs upon request to fulfill Council’s obligation under section 43(2.1) of the Development Charges Act, 1997.

Be it resolved that Staff Report PL2026-036 be received for information; and That Council consider By-law 2026-053 to authorize the Mayor and Clerk to sign the subdivision agreement upon final approval by the Township Solicitor and Chief Administrative Officer; and That that the Final Capacity Allocation Agreement return to Council for approval; That the applicant be advised that a by-law to remove Holding Provisions shall return to Council once the required security bonding is in possession of the Township.

Be it resolved that Staff Report PW2026-026 be received for information; and That Council approve funding the outstanding amount of $17,297.99 for repairs to Bridge S103 from the Roads Reserves

Be it resolved that Staff Report CL2026-018 be received for information; and That Council direct staff to collaborate with external social service agencies that provide financial assistance for cemetery plot purchases and interment services in Township owned cemeteries and approve of providing subsidy in these circumstances.

Be it resolved that Council receive the Consent Agenda dated June 3, 2026 save and except items 11.5 - Brudenell, Lyndoch and Raglan - Canada Post Rate Reduction for Libraries and 11.6 Municipality of Wawa - Opposing Proposed Changes to the Freedom of Information and Protection of Privacy Act for information.

Be it resolved that Southgate Council receive the correspondence from the Township of Brudenell, Lyndoch and Raglan and the Township of Perry for information; and That Council call on the Federal Government to maintain and protect reduced-rate postal distribution rates for library materials; and That a copy of this and associated correspondence be forwarded to the Minister of Government Transformation, Public Services and Procurement, MP Alex Ruff, MPP Paul Vickers and all Ontario Municipalities.

Be it resolved that the Township of Southgate receive correspondence from the Municipality of Wawa and the Township of Stone Mills re: Proposed Changes to the Freedom of Information and Protection of Privacy Act (FIPPA); and That Southgate Council oppose the proposed changes to FIPPA; and 1. call on the Province to ensure records related to government business remain accessible to the public; and 2. urge the Province to consult with the Information and Privacy Commissioner of Ontario and the public before proceeding; and Further, that this resolution and supporting documentation be circulated to Premier Doug Ford, the appropriate Minister, all MPPs and Ontario municipalities.

Be it resolved that the following by-laws dated June 3, 2026 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. Yay (4): Mayor Milne, Deputy Mayor Dobreen, Councillor Ferguson, and Councillor Shipston Nay (2): Councillor Rice, and Councillor John Absent (1): Councillor Singh Soares

Be it resolved that Council proceed into closed session at 10:27AM in order to address matters relating to Litigation or Potential Litigation, Including Matters Before Administrative Tribunals, Affecting the Municipality or Local Board (Sec239(2)(e))(Subject: Litigation Update) and Personal Matters About an Identifiable Individual, Including Municipal or Local Board Employees (Sec239(2)(b))(Subject: HR Matter) ; and That all those required remain in attendance.

Be it resolved that Council proceed out of closed session at 11:05AM.

Be it resolved that by-law number 2026-054 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on June 3, 2026 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Council adjourn the meeting at 11:06AM.