Taken from the roll call in the town’s own minutes. The minutes record who was not there and almost never why.
What was decided (20 motions)
18 carried, 2 recorded otherwise. Every motion below is printed as the minutes print it.
Be it resolved that Council confirm the agenda as amended to add an additional item under the Closed Session meeting being a position, plan, procedure, criteria or instruction to be applied to any negotiations
Moved by Deputy Mayor Dobreen, seconded by Councillor Rice
Carried
Be it resolved that Council receive the presentation from PSD Citywide regarding the Township of Southgate's 2025 Asset Management Plan as information.
Moved by Deputy Mayor Dobreen, seconded by Councillor Singh Soares
Carried
Be it resolved that Council approve the minutes from the January 21, 2026 Special Council and Closed Session meetings as presented; and That Council approve the minutes from the January 21, 2026 Council meeting as presented.
Moved by Councillor Rice, seconded by Councillor Ferguson
Carried
Be it resolved that Staff Report FIN2026-006 be received for information; and That Council consider approval of the 2025 Compliant Asset Management Plan as presented; and That Council authorize Staff to post the document to the Township’s website; and That Council consider the recommendations of the 2025 Asset Management Plan in future decisions, namely in budgeting decisions.
Moved by Councillor Ferguson, seconded by Councillor Singh Soares
Carried
Be it resolved that Staff Report FIN2026-003 be received for information; and That Council consider approval of By-law 2026-010 Fees and Charges By-law, being a By-law to establish fees and charges for certain services provided in the Township.
Moved by Councillor John, seconded by Councillor Shipston
Carried
Be it resolved that Staff Report FIN2026-004 be received for information; and That Council authorize the Treasurer, through Section 358 of the Municipal Act, 2001 to write off taxes and penalties and interest amounting to a total of $588.79; and That Council authorize the Treasurer, through Section 357 of the Municipal Act, 2001 to write off taxes and penalties and interest amounting to a total of $1,489.11.
Moved by Deputy Mayor Dobreen, seconded by Councillor Singh Soares
Carried
Be it resolved that Council add a second clause to state: "That Council amend the 2026 Budget as
Moved by Councillor Shipston, seconded by Deputy Mayor Dobreen
Tabled
Be it resolved that Staff Report FIN2026-005 be received for information; and That Council amend the 2026 Budget as
Moved by Councillor Ferguson, seconded by Councillor John
Tabled
Be it resolved that Staff Report PL2026-006 be received for information; and That Council direct staff to prepare amendments to the Traffic & Parking on Public Highways By-law to be brought to the next available Council meeting for consideration.
Moved by Councillor Ferguson, seconded by Councillor Singh Soares
Carried
Be it resolved that Staff Report PL2026-007 be received for information; and That Staff be directed to initiate applicable Official Plan and Zoning By-law Amendments for the Downtown Area.
Moved by Councillor Ferguson, seconded by Councillor Singh Soares
Carried
Be it resolved that Staff Report HR2026-001 be received for information; and That Council approve Policy #101 Fit for Duty Policy; and That Council consider approval of By-Law 2026-011 being the new Policy #101 Fit for Duty Policy.
Moved by Councillor Shipston, seconded by Councillor Ferguson
Carried
Be it resolved that Staff Report CAO2026-004 be received for information; and That Council endorse this report to be provided on the Southgate website as public education.
Moved by Councillor Singh Soares, seconded by Deputy Mayor Dobreen
Carried
Be it resolved that Council receive the Consent Agenda dated February 4, 2026, save and except items 11.9 Watsons & Associates Correspondence - Changes to the DC Framework - Bill 60 and 11.10 Dundalk Wesleyan Church - Letter of Appreciation - Recycling Program, for information.
Moved by Councillor Singh Soares, seconded by Councillor Ferguson
Carried
Be it resolved that Council receive the Watsons & Associates correspondence regarding changes to the Development Charges framework as a result of Bill 60 as information.
Moved by Councillor Shipston, seconded by Councillor Singh Soares
Carried
Be it resolved that Council receive the Dundalk Wesleyan Church - Letter of Appreciation regarding the Recycling Program as information.
Moved by Councillor Shipston, seconded by Deputy Mayor Dobreen
Carried
Be it resolved that the following by-laws dated February 4, 2026 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.
Moved by Councillor Ferguson, seconded by Councillor Shipston
Carried
Be it resolved that Council proceed into closed session at 10:47AM in order to address three matters relating to Litigation or Potential Litigation, Including Matters Before Administrative Tribunals, Affecting the Municipality or Local Board (Sec239(2)(e))(Subject: Potential Litigation and Litigation Update) and a position, plan, procedure, criteria or instruction to be applied to any negotiations
Moved by Councillor Ferguson, seconded by Councillor Shipston
Carried
Be it resolved that Council proceed out of closed session at 12:21PM.
Moved by Deputy Mayor Dobreen, seconded by Councillor Rice
Carried
Be it resolved that by-law number 2026-013 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on February 4, 2026 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.
Moved by Councillor Rice, seconded by Councillor Singh Soares
Carried
Be it resolved that Council adjourn the meeting at 12:23PM.
Moved by Deputy Mayor Dobreen, seconded by Councillor Ferguson