Council Meeting - Special

Be it resolved that Council confirm the agenda as presented.

Be it resolved that Council recess the Special Council meeting at 1:00PM and move into the Committee of the Whole meeting to allow for fuller discussion regarding the 2025 Draft Budget and the Recreation Plans for the Township of Southgate.

Be it resolved that the Committee appoint Mayor Milne as Chair of the Committee of the Whole meeting on March 5, 2025.

Be it resolved that the Committee receive Staff Report FIN2025-008 for information; and That Committee recommend that Council receive Staff Report FIN2025-008 for information; and That the Committee recommend that Council direct staff to proceed with all necessary administrative actions.

Be it resolved that the Committee recommend that Council direct staff to transfer the Recreation Department’s Kubota Tractor Replacement of $42,000.00 currently funded through taxation to be funded from the Recreation Reserve.

Be it resolved that the Committee recommend that Southgate contribute $50,000 for 5 years to a Mount Forest Pool reserve (50% from each of the community funds), for a total of $250K with the following conditions: 1. That the contribution be held in a Southgate reserve until construction of the Mount Forest Pool begins; and 2. That Wellington North Council waive any non- resident fees for Southgate residents that use the pool generally or for lessons; and 3. That a letter be sent to Wellington North Council requesting an agreement that the non-resident fees to Southgate be waived in relation to pool use.

Be it resolved that the Committee recommend that Council direct staff to reflect the Holstein Sand Shed Replacement project to be funded from the Industrial Land Reserve in the next draft of the budget for further discussion.

Be it resolved that the Committee recommend that Council direct staff to remove the Public Works Department Pick up Truck Replacement from the draft budget and update the draft budget to reflect funding 50% of the Tandem Plow Truck Replacement in 2025 and 50% in 2026.

Be it resolved that the Committee recommend that Council direct staff to remove the SGR 24 Micro Surfacing project at $209,000.00 from the draft budget, as previously added in the first-round budget meeting.

Be it resolved that the Committee recommend that Council direct staff to remove the Director of Corporate Services and Director of Public Works and Infrastructure positions from the draft budget and direct the HR Manager to prepare a report for the next meeting on impacts and recommendations to the staff organizational chart.

Be it resolved that the Committee recommend that Council direct staff to include the Fire Department Compressor at $50,000.00 and the Waste Department Overhead Garage Door Replacement at $45,000.00 in the draft budget to be funded equally from the Eco Park and Solar Community Funds.

Be it resolved that the Committee recommend that Council direct staff to remove the new part-time position for the Library from the draft budget, as previously added in the first-round budget meeting.

Be it resolved that the Committee proceed past 4:00PM.

Be it resolved that the Committee of the Whole receive Staff Report REC2025-002 for information; and That the Committee of the Whole recommend that Council receive Staff Report REC2025-002 for information.

Be it resolved that the Committee resolve back to the Special Council meeting at 4:28PM.

Be it resolved that Council receive Staff Report FIN2025-008 for information; and That Council direct staff to proceed with all necessary administrative actions.

Be it resolved that Council direct staff to transfer the Recreation Department Kubota Tractor Replacement of $42,000.00 currently funded through taxation to be funded from the Recreation Reserve.

Be it resolved that Southgate contribute $50,000 for 5 years to a Mount Forest Pool reserve (50% from each of the community funds), for a total of $250K with the following conditions: 1. That the contribution be held in a Southgate reserve until construction of the Mount Forest Pool begins; and 2. That Wellington North Council waive any non-resident fees for Southgate residents that use the pool generally or for lessons; and 3. That a letter be sent to Wellington North Council requesting an agreement that the non-resident fees to Southgate be waived in relation to pool use.

Be it resolved that Council direct staff to reflect the Holstein Sand Shed Replacement project to be funded from the Industrial Land Reserve in the next draft of the budget for further discussion.

Be it resolved that Council direct staff to remove the SGR 24 Micro Surfacing project at $209,000.00 from the draft budget, as previously added in the first-round budget meeting.

Be it resolved that Council direct staff to remove the Director of Corporate Services and Director of Public Works and Infrastructure positions from the draft budget and direct the HR Manager to prepare a report for the next meeting on impacts and recommendations to the staff organizational chart.

Be it resolved that Council direct staff to include the Fire Department Compressor at $50,000.00 and the Waste Department Overhead Garage Door Replacement at $45,000.00 in the draft budget to be funded equally from the Eco Park and Solar Community Funds.

Be it resolved that Council direct staff to remove the new part- time position for the Library from the draft budget, as previously added in the first-round budget meeting.

Be it resolved that Council receive Staff Report REC2025-002 for information.

Be it resolved that by-law number 2025-026 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its special meeting held on March 5, 2025 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Council adjourn the meeting at 4:30PM.