Council Meeting

Be it resolved that Council confirm the agenda as presented.

Be it resolved that Council refer staff report REC2025- 004 - Swinton Park Community Centre - Declaration of Surplus Lands back to staff to provide for more time for the Community to meet with the Recreation Department and Council to further discuss the future of the Swinton Park Hall related to community and financial support and report back accordingly.

Be it resolved that Staff Report REC2025-005 be received for information; and That Council accept the bid price from Roberts Farm Equipment for the quoted Kubota LX3520HSD with Loader $37,596.87 plus HST and finish mower deck $5,100 plus HST. Total Price $42,696.87 plus HST.

Be it resolved that Staff Report PL2025-045 be received for information; and That Council provide a positive endorsement of the requested extension request for the Glenelg Phase 2 (File 42T-2020-09) – Southgate Meadows Inc. to June 9, 2028 once the outstanding extension request fee has been paid.

Be it resolved that Staff Report PL2025-047 be received for a Site Alteration Permit by Full Throttle Model Speedway, 8860408 Canada Corporation, 312853 Highway 6 be received for information; and That the Site Alteration Permit (Attachment 4) be issued upon execution by the Owner of a Site Alteration Permit Agreement confirming that the provisions of Schedule “C” of the Site Alteration By-law are met; and That no filling or site alteration being permitted on separate lands zoned Agricultural -1 to the south and that the applicant initiate formal processes to address zoning compliance for raceway expansion on the separate lot.

Be it resolved that Staff Report PW2025-019 be received for information; and That Council approve the recommendations to award the 2025 Capital Road projects tenders and truck tenders for: 1. Cold in Place and Paving Tender to Cox Construction Ltd. for a total amount of $2,112,912.20 excluding HST; 2. Double Surface Treatment Tender to Duncor Enterprises Inc. for a total amount of $520,332.80 excluding HST; 3. Microsurfacing Tender to Duncor Enterprises Inc. for a total amount of $188,370.00 excluding HST; 4. Tandem Plow Truck Tender for a 2026 Freightliner 114SD to Donald Currie Trucks Inc. for a total amount of $422,300.00 excluding HST

Be it resolved that Staff Report PW2025-020 be received for information; and That Council waive the Request for Tender Purchasing Policy Protocol, instead using the Single Source protocol; and That Council approve Van Pelt Construction Inc. to build a new VP Storadome at the Holstein depot as quoted, including Options “B” and “D” for a total of $673,125 plus HST; and That Council approve funding the Holstein sand dome replacement with savings from the 2025 Cold in Place and Paving projects; Yay (5): Mayor Milne, Deputy Mayor Dobreen, Councillor Shipston, Councillor John, and Councillor Singh Soares Nay (2): Councillor Rice, and Councillor Ferguson

Be it resolved that Staff Report FIN2025-023 be received for information; and That Council consider approval of updated Policy #81 – Charitable Donation Policy by By-Law 2025-071.

Be it resolved that Staff Report CL2025-018 be received for information; and That Council consider approval of by-law 2025-068 Woodland Cemetery By-law; and That Council direct staff to forward the approved by-law and other requirements to the Bereavement Authority of Ontario for approval from the registrar.

Be it resolved that Staff Report CAO2025-006 be received for information; and That Council consider approving and executing the Ontario Transfer Payment Agreement Housing-Enabling Water Systems Fund: Intake 2 by By-law No. 2025-024.

Be it resolved that Council receive the Consent Agenda dated June 4, 2025 for information.

Be it resolved that the following by-laws dated June 4, 2025 save and except items 13.3 By-law 2025-071 - Adopt Policy No. 81 - Charitable Donation Policy be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that by-law number 2025-071 - Adopt Policy No 81 - Charitable Donation Policy be

Be it resolved that by-law number 2025-071 being a by-law to adopt the Charitable Donation Policy known as Policy No. 81 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book

Be it resolved that Council proceed into closed session at 11:28AM in order to address matters relating to a proposed or pending acquisition or disposition of land by the municipality or local board (Sec239(2)(c))(Subject: Acquisition of Land Update); and That all those required remain in attendance.

Be it resolved that Council proceed out of Closed Session at 11:49AM.

Be it resolved that by-law number 2025-070 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on June 4, 2025 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Council adjourn the meeting at 11:50PM.