Council Meeting

Be it resolved that Council confirm the agenda as amended.

Be it resolved that Council receive the Grey Bruce Ontario Health Team Presentation as information.

Be it resolved that Council approve the minutes from the November 18, 2020 Council and Closed Session meetings as presented; and That Council approve the minutes from the November 24, 2020 Special Council meeting as presented.

Be it resolved that Council receive staff report CBO2020- 01 for information; and That Council direct staff to proceed with the purchase of a drone with a Flir camera at cost not to exceed $15,000 plus HST so that would be suitable for use by multiple departments; and That Council approves the funding of the drone from the Building Department Reserve. Yay (5): Mayor Woodbury, Councillor Dobreen, Councillor Sherson, Councillor Frew, and Councillor Shipston Nay (2): Deputy Mayor Milne, and Councillor Rice

Be it resolved that Council add a fourth clause that states: "That the application of a cost of living index of 0.7% to the stipend for Council members be omitted for 2021." The amendment to the main motion was

Be it resolved that Council receive Staff Report FIN2020- 034 2021 Cost of Living Index as information; and That Council approve the application of a cost of living index of 0.7% to the Wages/Salary grid and affected agreement fees and reimbursements, effective January 1, 2021; and That Council approve the 2021 Wage Grid as presented. Yay (6): Mayor Woodbury, Deputy Mayor Milne, Councillor Dobreen, Councillor Sherson, Councillor Frew, and Councillor Shipston Nay (1): Councillor Rice

Be it resolved that Council receive Staff Report CL2020- 033 as information; and That the below conferences be approved to attend by the following members of Council: 1. Rural Ontario Municipalities Conference (ROMA) (January 25th and 26th) (Members: Mayor Woodbury, Councillor Frew); 2. Ontario Good Roads Conference (OGRA) (February 22th – 25th) (Members: Mayor Woodbury, Deputy Mayor Milne, Councillor Sherson); 3. Police Services Board Annual Conference (OAPSB) (May 26th – 29th) (Members: None) 4. Ontario Association of Committees of Adjustment (OACA) (June 6th – 10th) (Members: Councillor Shipston); 5. Federation of Canadian Municipalities Annual Conference (FCM) (June 3rd – 6th) (Members: Deputy Mayor Milne); 6. Association of Municipalities of Ontario Annual Conference (AMO) (August 15th – 18th) (Members: Councillor Dobreen, Councillor Rice); and That the Clerk’s Office book associated conference registrations.

Be it resolved that Council amend the second clause of the motion to state: "That Council approve the 2021 Council Meeting Calendar, as amended, for all of the second monthly Council meetings to being at 7 PM."

Be it resolved that Council receive Staff Report CL2020- 035 as information; and That Council approve the 2021 Council Meeting Calendar, as amended, for all of the second monthly Council meetings to being at 7 PM."

Be it resolved that Council receive Staff Report PW2020- 057 for information; and That Council consider approval of By-law 2020-142 to reduce the rate of speed on Southgate Sideroad 41.

Be it resolved that by-law number 2020-142 being a by- law for setting the rate of speed of motor vehicles from a statutory speed limit be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. Yay (6): Mayor Woodbury, Councillor Dobreen, Councillor Sherson, Councillor Rice, Councillor Frew, and Councillor Shipston Nay (1): Deputy Mayor Milne

Be it resolved that Council receive Staff Report PW2020- 058 for information; and That Council accept the sale recommendation of grader unit 102 through GovDeals at a price of $40,000.00.

Be it resolved that Council receive staff report CAO2020- 076 as information; and That Council approve the draft Dundalk Olde Town Hall Building Sale Request for Proposals (RFP) with feedback on required amendments to the document to explore interest into the private ownership, its future private use of the building, the proposed community group access/uses of the facility building and theatre spaces available, as well as municipal and community partnership(s) options for the Dundalk Olde Town Hall as a community facility; and That Council direct staff to finalize the Dundalk Olde Town Hall RFP for an approval at a future Council meeting for document release to the public on January 11th, 2021; and That Council direct staff to continue to consult with interested community groups as part of the Dundalk Olde Town Hall transition discussions and commitments related to future use, partnerships, involvement in project fundraising and present donor support for the Dundalk Olde Town Hall upgrades

Be it resolved that Council receive Staff Report CAO2020-077 as information; and That Council approve the draft Southgate Community Foundation Endowment Fund Agreement with Community Foundation Grey Bruce to establish a Township donation fund to support future community organizations requesting financial support for events and grant funding for their projects; and That Council approve the Southgate Donor Advised Community Agreement by Municipal By-law 2020-139 at the December 2, 2020 Council meeting.

Be it resolved that by-law number 2020-139 being a by- law to authorize an agreement between Community Foundation Grey Bruce and The Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. Yay (7): Mayor Woodbury, Deputy Mayor Milne, Councillor Dobreen, Councillor Sherson, Councillor Rice, Councillor Frew, and Councillor Shipston

Be it resolved that Council receive Staff Report CAO2020-078 as information; and That Council direct staff to continue to work with the County of Grey Finance Department on the Vacancy Tax Rebate issue to ensure we have flexibility to deal with this program to prevent empty commercial and industrial buildings in Southgate.

Be it resolved that Council receive Staff Report CAO2020-079 as information; and That Council approve the draft Holstein Cemetery Agreement between the Holstein Cemetery Board and the Township of Southgate to support the delivery of this service in the west end of the municipality.

Be it resolved that Council receive Staff Report CAO2020-080 as information; and That Council consider this report for discussions during Township of Southgate 2021 budget discussions on municipal office spaces to support safe workspaces, the delivery of municipal service and access to public meetings.

Be it resolved that Council proceed past noon.

Be it resolved that Council receive staff report CAO2020- 081 as information; and That Council direct staff to develop a grant proposal submission for an Investing in Canada Infrastructure Program COVID-19 Resilience Infrastructure Stream application to relocate the Southgate Council Chambers to the Holstein Municipal Office spaces as a project for submission by December 21st, 2020.

Be it resolved that Council receive Staff Report PL2020- 055 for information; and That Council consider approval of By-law 2020-134.

Be it resolved that by-law number 2020-134 being a by- law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. Yay (7): Mayor Woodbury, Deputy Mayor Milne, Councillor Dobreen, Councillor Sherson, Councillor Rice, Councillor Frew, and Councillor Shipston

Be it resolved that Council receive Staff Report PL2020- 056 for information; and That Council consider approval of By-law 2020-135.

Be it resolved that by-law number 2020-135 being a by- law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. Yay (7): Mayor Woodbury, Deputy Mayor Milne, Councillor Dobreen, Councillor Sherson, Councillor Rice, Councillor Frew, and Councillor Shipston

Be it resolved that by-law number 2020-141 being a By-law to Constitute and Appoint Members to the Committee of Adjustment be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. Yay (7): Mayor Woodbury, Deputy Mayor Milne, Councillor Dobreen, Councillor Sherson, Councillor Rice, Councillor Frew, and Councillor Shipston

Be it resolved that Council approve the items on the Regular Business consent agenda dated December 2, 2020 and direct staff to proceed with all necessary administrative actions.

Be it resolved that Council receive the items on the Correspondence consent agenda dated December 2, 2020 (save and except items 10.2.15) as information.

Whereas the conservation authority watershed model has served Ontario well and is relied upon by many levels of government, businesses, and residents to protect the environment from upstream to downstream; Now therefore be it resolved that the Council of the Township of Southgate receive the Saugeen Valley Conservation Authority correspondence for information and hereby supports the resolution passed by the Saugeen Valley Conservation Authority at its special meeting on November 20th, 2020; and That the Council of the Township of Southgate request that the Province of Ontario repeal Schedule 6 of the Budget Measures Act (Bill 229); and That the Province continue to work with conservation authorities to find workable solutions to reduce red tape and create conditions for growth; and That the Province respects the current conservation authority - municipal relationships; and Further that the Province embraces their long-standing partnership with conservation authorities and provide them with the tools and financial resources they need to effectively implement their watershed management role; and That Council direct staff to forward a copy of this resolution along with the original resolution (attached) to the Saugeen Valley Conservation Authority, the Premier of Ontario, the Ontario Minister of the Environment, Conservation and Parks, the Ontario Minister of Finance, and local MPPs.

Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated December 2, 2020 as information.

Be it resolved that Council receive the items on the Closed Session consent agenda dated December 2, 2020 as information.

Be it resolved that Council proceed into closed session at 12:28 PM in order to address matters relating to Personal Matters about an Identifiable Individual (Subject: Request Received to Waive Tax Arrears - Staff Report FIN2020-035C), Personal Matters about an Identifiable Individual (Subject: 2020 CAO Performance Review - Staff Report HR2020-018C) ; and That Treasurer William Gott, HR Coordinator Kayla Best, Clerk Lindsey Green and CAO Dave Milliner remain in attendance.

Be it resolved that Council come out of Closed Session at 1:16 PM.

Be it resolved that Council receive Staff Report FIN2020-035C Tax Arrears as information in closed session; and That Council deny the request for a waiver of interest and/or penalties.

Be it resolved that Council receive Staff Report HR2020-018C for information; and That Council direct staff to provide a summary of the CAO review feedback, as received, to the CAO for review; and That staff be directed to bring CAO comments to the Regular Meeting of Council on December 16, 2020 in Closed Session for discussion with Council, HR Coordinator and CAO.

Be it resolved that by-law number 2020-143 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on December 2, 2020 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. Yay (7): Mayor Woodbury, Deputy Mayor Milne, Councillor Dobreen, Councillor Sherson, Councillor Rice, Councillor Frew, and Councillor Shipston