Taken from the roll call in the town’s own minutes. The minutes record who was not there and almost never why.
What was decided (17 motions)
17 carried, 0 recorded otherwise. Every motion below is printed as the minutes print it.
Be it resolved that Council confirm the agenda as amended to include by-law number 2026-042 - APS - Dundalk and District Lions Club - Dundalk Medical Centre and by-law number 2026-043 - Dundalk and District Lions Club - Dundalk Medical Centre Parking Lot.
Moved by Councillor Ferguson, seconded by Councillor Shipston
Carried
Be it resolved that Council approve the minutes from the March 26, 2026 Special Council and Closed Session meetings as presented; and That Council approve the minutes from the April 2, 2026 Council and Closed Session minutes as presented.
Moved by Deputy Mayor Dobreen, seconded by Councillor Rice
Carried
Be it resolved that Staff Report HR2026-005 be received for information; and That Council approve proposed updates to Policy 21 Council Remuneration Policy; and That Council consider approval of By-Law # 2026-040 being a By-Law to approve updated Policy 21 Council Remuneration Policy.
Moved by Councillor Ferguson, seconded by Deputy Mayor Dobreen
Carried
Be it resolved that Staff Report REC2026-003 be received for information; and That Council award the contract for the 2026 Lawn Maintenance to Dwayne’s Lawn Care.
Moved by Councillor Rice, seconded by Councillor Ferguson
Carried
Be it resolved that Staff Report PL2026-018 be received for information; and That Council consider approval of By-law 2026-036 to rezone 392050 Grey Road 109 to a site-specific residential zone to allow the existing Church to be converted to two dwelling units with applicable regulations to allow the residential use in the existing building and lot size; and That pursuant to Section 34(17) of the Planning Act Council determine that no further notice is required with respect to the proposed Zoning By-law 2026-036.
Moved by Councillor Ferguson, seconded by Councillor Rice
Carried
Be it resolved that Staff Report PL2026-019 be received for information; and That Council consider approval of By-law 2026-037 to rezone parcels in the surplus farm dwelling severance B12- 25, located at 186142 Grey Road 09 to recognize the minimum severed lot area of ±0.9-hectares and lot frontage of ±60 metres along Grey Road 09 for the severed parcel (recognizing road widening to be acquired); and That the ±40-hecatre retained lot be rezoned to prohibit residential development and an entrance permit be obtained under Grey County jurisdiction.
Moved by Councillor Shipston, seconded by Councillor John
Carried
Be it resolved that Staff Report PL2026-020 be received for information; and That the submitted Planning Justification Report, D-6, Compatibility Study and Access Review Brief for File C7-26 by Riverview Grain and Ag Ltd. for 106438 Southgate Road 10 be received for information; and That Council consider approval of By-law 2026-038 to rezone 106438 Southgate Road 10 to permit the expansion of a grain drying business as an Agricultural-related Use involving grain handling and drying to serve other farms within the Township; and That Site Plan Approval apply to the Agricultural-related Use.
Moved by Councillor Ferguson, seconded by Councillor Rice
Carried
Be it resolved that Staff Report PL2026-021 be received for information; and That Council direct Staff to submit the proposed comments in Attachment 1 of report PL2026-021 to the province.
Moved by Councillor John, seconded by Councillor Shipston
Carried
Be it resolved that Staff Report PW2026-018 be received for information; and That Council award the Southgate-Artemesia Townline Re- Construction tender to MacDonnell Excavating Ltd. in the amount of $248,971.30 excluding HST for the Southgate portion of the project.
Moved by Councillor Singh Soares, seconded by Councillor John
Carried
Be it resolved that Staff Report PW2026-019 be received for information; and That Council award the Dundalk Transfer Station Upgrades to Domm Construction Ltd in the amount of $675,038 excluding HST.
Moved by Deputy Mayor Dobreen, seconded by Councillor Ferguson
Carried
Be it resolved that Staff Report FIN2026-016 be received for information; and That Council authorize the Treasurer, through Section 358 of the Municipal Act, 2001 to write off taxes and penalties and interest amounting to a total of $48.56.
Moved by Councillor John, seconded by Councillor Rice
Carried
Be it resolved that Council receive the Consent Agenda dated April 15, 2026 for information.
Moved by Deputy Mayor Dobreen, seconded by Councillor Shipston
Carried
Be it resolved that by-law number 2026-042 being a by-law to authorize a purchase and sale agreement be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.
Moved by Councillor Ferguson, seconded by Deputy Mayor Dobreen
Carried
Be it resolved that by-law number 2026-043 being a by-law to authorize a purchase and sale agreement be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.
Moved by Councillor Shipston, seconded by Deputy Mayor Dobreen
Carried
Be it resolved that Council proceed out of Closed Session at 2:38PM.
Moved by Councillor Ferguson, seconded by Councillor Rice
Carried
Be it resolved that by-law number 2026-041 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on April 15, 2026 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.
Moved by Councillor Ferguson, seconded by Deputy Mayor Dobreen
Carried
Be it resolved that Council adjourn the meeting at 2:39PM.
Moved by Councillor Rice, seconded by Councillor Ferguson