Council Meeting

Be it resolved that Council confirm the agenda as presented.

Be it resolved that Council approve the minutes from the July 2, 2025 Council and Closed Session meetings as presented.

Be it resolved that Council proceed into closed session at 9:04 AM in order to address matters relating to a Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

Be it resolved that Council proceed out of Closed Session at 10:13 AM.

Be it resolved that Staff Report FIRE2025-010 be received for information; and That Council consider approval of the proposed Firework By-law exemption request received from Jackie Beacon for August 30th or 31st, depending on the weather.

Be it resolved that Council amend the motion to add a clause that states: “That the haul route be changed to require the fill to travel west from Shelburne on Highway 89, north on Grey Road 8, west on Grey Road 9, then north on Southgate Sideroad 19."

Be it resolved that Staff Report PL2025-061 be received for information; and That the Site Alteration Permit for Rueben S. Martin for 226168 Southgate Road 22 be issued upon execution by the Owner of a Site Alteration Permit Agreement confirming that the provisions of Schedule “C” of the Site Alteration By-law 2017-049, as amended are met; and That the Owner be responsible to obtain and comply with any Saugeen Valley Conservation Authority permits; and That the haul route be changed to require the fill to travel west from Shelburne on Highway 89, north on Grey Road 8, west on Grey Road 9, then north on Southgate Sideroad 19.

Be it resolved that Staff Report PL2025-062 be received for information; and That Council consider approval of By-law 2025-086 to rezone 045663 Southgate Road 04 to permit a 750 square metre On-Farm Diversified Use (workshop and power room) and 350 square metre outdoor storage area; and That Site Plan Approval apply to the On-Farm Diversified Use (OFDU).

Be it resolved that Council receive Staff Report PL2025- 063 for information; and That the changes in Attachment 1 to Sections 3 (definitions), 5.1 (accessory uses), 5.18 (swimming pools) and interior side yards in some Residential Zones (R1, R2, R3, R5 and R6) in the Zoning By-law be considered through By-law 2025-089; and That pursuant to Section 34(17) of the Planning Act that Council determine that no further notice is required regarding By-law 2025-089.

Be it resolved that Staff Report PL2025-064 be received for information; and That the Site Alteration Permit be issued upon execution by the Owner of a Site Alteration Agreement confirming the provisions of Schedule “C” of the Site Alteration By-law 2017-040, as amended, as set out in Attachment 3. That the provisions of the Site Alteration Permit apply until a subdivision agreement is signed to provide for the future subdivision development. Yay (6): Mayor Milne, Deputy Mayor Dobreen, Councillor Ferguson, Councillor Shipston, Councillor John, and Councillor Singh Soares Nay (1): Councillor Rice

Be it resolved that Staff Report CL2025-024 be received for information; and That Council consider approval of By-law 2025-088 to approve the proposed policy as presented.

Be it resolved that Staff Report CL2025-022 be received for information; and That Council grant an exemption to Noise By-law 2021- 132 for the Grey County Truck Show event on Saturday, August 9, 2025 from 11:00 PM to 1:00 AM, Sunday, August 10, 2025.

Be it resolved that Staff Report CL2025-022 be received for information; and That Council grant an exemption to Noise By-law 2021- 132 for Team Town Hall’s Outdoor Movie Night event on Saturday, August 9, 2025, from 11:00 PM to 1:00 AM, Sunday, August 10, 2025.

Be it resolved that Staff Report CL2025-026 be received for information; and That Council consider approval of By-law 2025-090 being a by-law to enter into an Agreement of Purchase and Sale for the sale of the unopened road allowance between Lots 17 and 18, Concession 14, Geographic Township of Proton, Township of Southgate.

Be it resolved that Staff Report BES2025-011 be received for information; and That Council consider approval of By-Law 2025-085 being a by-law to amend Property Standards By-Law 2019-111.

Be it resolved that Council proceed past noon.

Be it resolved that Staff Report PW2025-026 be received for information; and That Council approve the recommendation to award Midwest Co-operative Services Inc. the tender for Supply and Delivery of Various Fuel Products for an annual total of $291,150 plus HST.

Be it resolved that Staff Report PW2025-027 be received for information; and That Council direct staff on any options to action as outlined in the Analysis Section.

Be it resolved that Staff Report PW2025-028 be received for information; and That Council approve the updated Policy #56 Energy Management Policy and Plan; and That Council approve the Energy Management Policy Schedule A and Schedule B Annual report documents for 2024.

Be it resolved that Staff report FIN2025-026 be received for information; and That Council support the Southgate Public Library Board entering into an agreement for library services with the Wellington County Library Board for 2025.

Be it resolved that Staff Report HR2025-003 be received for information; and That Council approve the closure of the office for January 2, 2026 including administration, fire administration and the building department.

Be it resolved that Staff Report HR2025-004 be received for information; and That Council approve posting the position of Deputy Treasurer internally only.

Be it resolved that Staff Report CAO2025-021 be received for information; and That Council endorse the 2025-26 Enhancing Access to Spaces for Everyone (EASE) grant application submission for the Frank Macintyre building facility accessibility upgrades.

Be it resolved that Council receive the Consent Agenda dated August 6, 2025 (save and except items 12.11 and 12.12) for information.

Be it resolved that the Township of Southgate formally calls on the Government of Canada and all federal parties to increase the eligibility threshold for the Income Replacement Benefit (IRB) program from $20,000 to no less than $40,000 annually for a single-person household; and That the Township of Southgate Council urges Veterans Affairs Canada to review all income support programs with the intent to modernize eligibility criteria in line with the current cost of living across Canada; and That this motion be formally endorsed and sent to The Right Honourable Mark Carney, Prime Minister of Canada, The Honourable Jill McKnight, Minister of Veterans Affairs, The Honourable Andrew Scheer, Acting Leader of the Official Opposition, Bruce Grey MP Alex Ruff, Bruce Grey MPP Paul Vickers, all 444 municipalities across the Province of Ontario, The Federation of Canadian Municipalities (FCM) and the Association of Municipalities of Ontario (AMO) for broader distribution and endorsement.

Be it resolved that Council receive the Watsons & Associates correspondence received on June 26, 2025, regarding proposed changes to the Development Charges O.Reg. 82-98 for information.

Be it resolved that the following by-laws dated August 6, 2025 (save and except item 14.5) be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Council approve By-law 2025-089, being a by-law to amend Township of Southgate Zoning By-law 19-2002, as amended as follows: “Section 5.1 (g) (ii): Mechanical equipment such as air conditioners, heat pumps and similar necessary for servicing the main or accessory use on the property may project 0.9 meters into any required yard or required setback but no closer than 0.5 meters from any lot line" and That the by-law, as amended, be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Council proceed into closed session at 1:20 PM in order to address matters relating to Litigation or Potential Litigation, Including Matters Before Administrative Tribunals, Affecting the Municipality or Local Board (Sec 239(2)(e))(Subject: Litigation Update), A Proposed or Pending Acquisition or Disposition of Land by the Municipality or Local Board (Sec239(2)(c)) (Subject: Acquisition of Land Update) and Personal Matters About an Identifiable Individual, Including Municipal or Local Board Employees (Sec239(2)(b))(Subject: CAO Performance Review); and That all those required remain in attendance.

Be it resolved that Council proceed out of Closed Session at 2:44 PM.

Be it resolved that by-law number 2025-091 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on August 6, 2025 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Council adjourn the meeting at 2:46 PM.