Council Meeting

Be it resolved that Council confirm the agenda as amended; and That Council further amend the agenda to defer items 10.1 - By-law 2022-021, 10.2 - By-law 2022-022 and 10.3 - By-law 2022-023 until after Closed Session.

Be it resolved that Council receive the White Rose Park Homes delegation as information.

Be it resolved that Council waive section 23.3 of the Procedural By-law to allow for a Notice of Motion to be brought forward without proper notice given. Yay (4): Deputy Mayor Milne, Councillor Dobreen, Councillor Sherson, and Councillor Shipston Nay (2): Councillor Rice, and Councillor Frew Absent (1): Mayor Woodbury

Be it resolved that pursuant to section 24.13 of the Procedural By-law, being a Renewal Motion, Resolution No. 2022-005 from the February 2, 2022, regular meeting of Council, regarding Staff Report CBO2022-001 – Soil Permit Request as per By-law 2017-049, be renewed and be brought back to the March 2, 2022, Council Meeting. Yay (4): Deputy Mayor Milne, Councillor Dobreen, Councillor Sherson, and Councillor Shipston Nay (2): Councillor Rice, and Councillor Frew Absent (1): Mayor Woodbury

Be it resolved that Council approve the minutes from the February 2, 2022 Council meeting as presented.

Be it resolved that Council receive Staff Report FIRE2022-003 for information; and That Council consider approval of By-law 2022-027 being an Automatic Aid Agreement with the Shelburne and District Fire Department Joint Board of Management.

Be it resolved that Council receive Staff Report FIRE2022-004 for information; and That Council consider the approval of by-law 2022-028.

Be it resolved that by-law number 2022-028 being a by- law to authorize a fire protection agreement between the Corporation of the Municipality of Grey Highlands and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. Yay (6): Deputy Mayor Milne, Councillor Dobreen, Councillor Sherson, Councillor Rice, Councillor Frew, and Councillor Shipston Absent (1): Mayor Woodbury

Be it resolved that Council receive Staff Report FIRE2022-005 for information; and That Council consider approval of the Grey Highlands Automatic Aid Agreement with the Municipality of Grey Highlands by By-law 2022-030.

Be it resolved that by-law number 2022-030 being a bylaw to authorize an automatic aid agreement between the Corporation of the Municipality of Grey Highlands and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. Yay (6): Deputy Mayor Milne, Councillor Dobreen, Councillor Sherson, Councillor Rice, Councillor Frew, and Councillor Shipston Absent (1): Mayor Woodbury

Be it resolved that Council receive Staff Report PW2022- 004 for information; and That Council direct staff to execute the contract extension for Southgate Fuel Supply and Delivery services with McDougall Energy.

Be it resolved that Council receive Staff Report PW2022- 006 for information; and That Council approve the Dundalk Drinking Water 2021 Annual Report.

Be it resolved that Council receive Staff Report PW2022- 007 for information; and That Council approve the Dundalk Wastewater Treatment Plant 2021 Annual Report.

Be it resolved that Council receive staff report CAO2022- 004 as information; and That Council approve Township of Southgate support resolution for a Participating Provincial Municipal Zoning Order for Flato Lands proposed around Dundalk settlement area identified as Flato Northeast, Flato Northwest and Flato Southeast development projects by By-law 2022- 020; and That Council approve the Township of Southgate Draft MZO Provincial document for the Ministers consideration, review and approval; and That Council approve the Southgate Mayor John Woodbury’s letter requesting Minister of Municipal Affairs and Housing Steve Clark request Ministry of Transportation to provide Provincial Highway #10 access from the Dundalk Northeast and the Dundalk Southeast development properties; and That Council approve the Flato-Southgate Municipal Zoning Order Development Agreement by Municipal By-law 2022-020 at the February 16, 2022 Council meeting. Yay (4): Deputy Mayor Milne, Councillor Dobreen, Councillor Frew, and Councillor Shipston Nay (2): Councillor Sherson, and Councillor Rice Absent (1): Mayor Woodbury

Be it resolved that by-law number 2022-020 being a by- law to authorize a development agreement between Flato Developments Inc and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. Yay (4): Deputy Mayor Milne, Councillor Dobreen, Councillor Frew, and Councillor Shipston Nay (2): Councillor Sherson, and Councillor Rice Absent (1): Mayor Woodbury

Be it resolved that Council amend the motion to state that Council receive Staff Report CAO2022-005 as information and that Council provide input to staff on the draft 2021 CAP Annual Report and consider approval at a future Council meeting.

Be it resolved that Council amend the motion to post all jobs as indicated as both internal/external postings.

Be it resolved that Council receive Staff Report HR2022- 004 for information; and That Council receive retirement letter from Phil Wilson and thank Phil for his years of service as Public Works Foreman and Fleet Manager; and That Council approve and direct staff to post the job of Public Works Foreman and Fleet Manager internally and externally; and That Council receive retirement letter from Doug Aitken and thank Doug for his years of service as Public Works Operator/Labourer; and That Council approve and direct staff to post the job of Operator/Labourer internally and externally; and That Council direct staff to post the one-year contract position of WRDM Team Leader internally and externally.

Be it resolved that Council receive Staff Report HR2022- 006 for information; and That Council approve the job description for By-Law Enforcement Officer; and That Council approve the recommendations from Job Evaluation Committee to place the By-Law Enforcement Officer position in pay band 10 of the Southgate Employee Pay Grid.

Be it resolved that Council receive Staff Report HR2022- 005 for information; and That Council approve updated CAO Succession Plan document as guidance to fill the upcoming CAO vacancy. Yay (5): Deputy Mayor Milne, Councillor Dobreen, Councillor Sherson, Councillor Rice, and Councillor Shipston Nay (1): Councillor Frew Absent (1): Mayor Woodbury

Be it resolved that Council receive Staff Report PL2022- 009 for information; and That Council consider approval of By-law 2022-024.

Be it resolved that by-law number 2022-024 being a by- law to remove certain lands from Part Lot Control in the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. Yay (6): Deputy Mayor Milne, Councillor Dobreen, Councillor Sherson, Councillor Rice, Councillor Frew, and Councillor Shipston Absent (1): Mayor Woodbury

Be it resolved that Council receive Staff Report PL2022- 010 for information; and That Council consider approval of by-law 2022-026.

Be it resolved that by-law number 2022-026 being a by- law to amend Zoning By-law No. 19-2002 entitled the "Township of Southgate Zoning By-law" be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. Yay (6): Deputy Mayor Milne, Councillor Dobreen, Councillor Sherson, Councillor Rice, Councillor Frew, and Councillor Shipston Absent (1): Mayor Woodbury

Be it resolved that Council receive Staff Report PL2022- 011 for information; and That Council consider approval of By-law 2022-025 authorizing the entering into a Site Plan Agreement.

Whereas the Township of Southgate has an Employee and Family Assistance Program (EAP) that provides health and wellness support including counselling services to its full-time employees; and Whereas the Council of the County of Grey has supported adding County Councillors to its EAP program; and Whereas the current cost to add Southgate Council members to the EAP would be $3.60 per month or $43.20 per year per Council member; and Whereas the Mayor and Deputy Mayor have the option to join the County EAP program, Therefore, be it resolved that Council direct staff to make arrangements for five (5) members of Council to join the EAP program. With consent of the seconder, the motion was

Be it resolved that Council approve the items on the Regular Business consent agenda dated February 16, 2022 and direct staff to proceed with all necessary administrative actions.

Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated February 16, 2022 as information.

Be it resolved that Council proceed past 9:00 PM.

Be it resolved that Council proceed into closed session at 8:41 PM in order to address matters relating to Personal Matters about an Identifiable Individual (Subject: Tax Arrears Certificate Registrations - Staff Report FIN2022-008C); and That Treasurer William Gott, Clerk Lindsey Green and CAO Dave Milliner remain in attendance.

Be it resolved that Council come out of Closed Session at 8:50 PM.

Be it resolved that Council receive Staff Report FIN2022-008C Tax Arrears Certificate Registration as information; and That Council direct staff to proceed as discussed in Closed Session.

Be it resolved that by-law number 2022-029 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on February 16, 2022 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. Yay (6): Deputy Mayor Milne, Councillor Dobreen, Councillor Sherson, Councillor Rice, Councillor Frew, and Councillor Shipston Absent (1): Mayor Woodbury