Council Meeting

Be it resolved that Council confirm the agenda as amended.

Be it resolved that Council receive the Connor, Clark and Lunn Southgate Solar LP Presentation for information.

Be it resolved that Council receive the Social Point Digital Engagement Platform Presentation for information.

Be it resolved that Council approve the minutes from the July 2, 2026 Council and Closed Session meetings as presented.

Be it resolved that Staff Report CAO2026-017 be received for information; and That Council approve Social Point as the public engagement service provider, in accordance with Section 4.3.5 of the Purchasing Policy and authorize a staff to execute the agreement.

Be it resolved that Staff Report CAO2026-015 be received for information; and That Council declare the property known as Concession 2, SWTSR, Part of Lots 229 and 230, Parts 12 and 13, Geographic Township of Proton, as shown on the draft reference plan, as surplus to the needs of the Township; and That Council approve of exchanging the lands identified as Parts 12 and 13 on the draft reference plan to the County of Grey, in exchange for the lands identified as Part 1 on the draft reference from the County of Grey; and That Council direct staff to continue working with the County of Grey to finalize the land exchange agreement; and That Council waive section 5.2.C of the Sale and Other Disposition of Land By-law being the requirement that the final agreement be authorized by by-law and direct staff to execute the land exchange agreement with the County of Grey, once finalized; and That in accordance with section 6.2.G of the Sale and Other Disposition of Land By-law, Council determines that a Valuation of Lands is not necessary due to the unique nature of the transaction; and That Council waive section 8 of the Sale and Other Disposition of Land By-law relating to formal notice requirements; and That Council direct staff to circulate this report and resolution to the County of Grey for further action.

Be it resolved that Staff Report CAO2026-019 be received for information; and That Council declare the properties known as Concession 2, SWTSR, Part lots 229 and 230, Parts 1 and 2, Geographic Township of Proton, as shown on the draft reference plan, as surplus to the needs of the Township; and That Council approve of disposing of the properties known as Concession 2, SWTSR, Part lots 229 and 230, Parts 1 and 2, Geographic Township of Proton, as shown on the draft reference plan; and That Council approve of acquiring the property known as Concession 2, SWTSR, Part lots 229 and 230, Part 23, Geographic Township of Proton, as shown on the draft reference plan, also known as 75 Holland Street, Dundalk; and That Council direct staff to continue working with Mid West Co-operative Inc. to finalize the purchase and sale agreements for the above land transactions; and That Council waive section 5.2.C of the Sale and Other Disposition of Land By-law being the requirement that the final agreement be authorized by by-law and direct staff to execute the purchase and sale agreements with Mid West Co-operative Inc., once finalized; and That Council waive section 8 of the Sale and Other Disposition of Land By-law relating to formal notice requirements; and That Council direct the Mayor and the Clerk to execute the Memorandum of Understanding with Mid West Co- operative Inc. as presented.

Be it resolved that Staff Report PL2026-046 be received for information; and That Council consider the conditions related to the placing of the holding zone in By-law 2024-028 being met, and That Council consider approving By-law 2026-067 to remove the holding provision for lands in the Residential Type 3 Exception 557 Zone (R3-557).

Be it resolved that Staff Report PL2026-049 be received for information; and That the Site Alteration Permit be issued upon execution by the Owner of a Site Alteration Agreement confirming the provisions of Schedule “C” of the Site Alteration By-law 2017-049 as amended by By-law 2025-012 as set out in Attachment 3; and That the provisions of the Site Alteration Permit apply until a subdivision agreement is signed to provide for the future subdivision development. Yay (6): Mayor Milne, Deputy Mayor Dobreen, Councillor Ferguson, Councillor Shipston, Councillor John, and Councillor Singh Soares Nay (1): Councillor Rice

Be it resolved that Staff Report FIRE2026-008 be received for information; and That Council consider approval of By-law 2026-060 being a by-law to approve Southgate Policy #103 First Aid Policy

Be it resolved that Staff Report FIRE2026-009 be received for information; and That Council consider approval of By-law 2026-061 being a by-law to approve the Township of Southgate Health and Safety Policy Manual, as presented; and That Council approve the Manager of Health and Safety for the Township to make amendments to the manual as needed to keep up with changing legislation.

Be it resolved that Staff Report FIRE2026-010 be received for information; and That Council approve the Terms of Reference’s for the Hopeville Joint Health and Safety Committee, Dundalk Fire Department Health and Safety Committee and the Southgate Health Safety and Wellness Committee as presented.

Be it resolved that Staff Report EDO2026-007 be received for information; and That Council approve Dundalk Team Town Hall for Community Improvement Plan (CIP) project funding for façade improvements to the property located at 80 Main St E, Dundalk in the amount of $5,000.00.

Be it resolved that Staff Report PW2026-034 be received for information; and That Council approve the recommendation to award the Backhoe purchase to Toromont Caterpillar including all options as well as the four-year extended warranty for a total of $291,046 excluding HST.

Be it resolved that Staff Report PW2026-035 be received for information; and That Council approve the change of the scope of work to include the replacement of the reuse building for the proposed amount of $65,920.00 excluding HST.

Be it resolved that Staff Report PW2026-033 be received for information; and That Council approve the updated Policy #56 Energy Management Policy and Plan; and That Council approve the Energy Management Policy Schedule A and Schedule B Annual Report documents for 2025.

Be it resolved that Staff Report FIN2026-028 be received for information; and That Council authorize the Treasurer, through Section 357 of the Municipal Act, 2001 to write off taxes and penalties and interest amounting to a total of $1,438.12; and That Council authorize the Treasurer, through Section 358 of the Municipal Act, 2001 to write off taxes and penalties and interest amounting to a total of $930.15.

Be it resolved that Staff Report FIN2026-029 be received for information; and That Council approve the Corporation of the Township of Southgate Trust Fund Financial Statements for the year ended December 31, 2024 as presented.

Be it resolved that Staff Report FIN2026-030 be received for information; and That Council support staff in applying for the Building Strong Communities Fund, Local Impact Stream for eligible improvements to the Township’s new municipal building.

Be it resolved that Staff Report FIN2026-031 be received for information; and That Council approve Staff to engage with Kingston Data and Credit Collection Agency to attempt collection on General Receivable Accounts in arrears over one year.

Be it resolved that Staff Report CL2026-024 be received for information; and That Council considers approval of By-law 2026-063 to appoint individuals to the Grey County Joint Compliance Audit Committee for the 2026-2030 term of Council, as recommended.

Be it resolved that Staff Report CL2026-025 be received for information; and That Council consider approval of by-law 2026-065 – Adopt Policy No. 104 – Video Surveillance Policy.

Be it resolved that Staff Report CL2026-026 be received for information; and That Council consider approval of by-law 2026-066 – Exotic Animal By-law.

Be it resolved that Staff Report CL2026-027 be received for information; and That Council declare the unopened section of Southgate Sideroad 15, between Southgate Road 24 and Southgate Road 22 as surplus to the needs of the Township; and That Council direct the Clerk to perform all necessary actions to prepare the lands for sale.

Be it resolved that Staff Report HR2026-012 be received for information; and That Council approve Policy #6 Short-Term Disability Policy as presented; and That consider approval of By-Law 2026-064 being a by- law to approve Policy #6 Short-Term Disability Policy.

Be it resolved that Staff Report HR2026-013 be received for information; and That Council consider approval of by-law 2026-068 being a by-law to approve Policy #37 Staff Conference, Education and Training Policy.

Be it resolved that Council receive the Consent Agenda dated August 5, 2026 save and except items 11.13 2026-06-19 Grey Bruce Poverty Task Force Meeting Minutes, 11.21 Town of Plympton Wyoming - Support - Vacant Commercial Storefront Tax and 11.22 Township of Brudenell, Lyndoch and Raglan - Support - Return to Property Tax Reassessment Cycle for information.

Be it resolved that Council receive the June 19, 2026 Grey Bruce Poverty Task Force Meeting Minutes for information.

Be it resolved that the Council of the Township of Southgate receive the correspondence from the Town of Plympton-Wyoming in support of Prince Edward County; and That the Council of the Township of Southgate supports the resolution of the Corporation of the County of Prince Edward requesting that the Government of Ontario amend the Municipal Act, 2001 to permit municipalities to implement a Vacant Commercial Storefront Tax or similar levy; and That a copy of this resolution be forwarded to the Minister of Municipal Affairs and Housing, the Premier of Ontario, Bruce— Grey—Owen Sound MPP Paul Vickers, the Corporation of the County of Prince Edward, the Association of Municipalities of Ontario (AMO), and the Federation of Canadian Municipalities (FCM).

Be is resolved that the Council of the Township of Southgate receive the correspondence from the Township of Brudenell, Lyndoch and Raglan in support of the Eastern Ontario Warden’s Caucus; and That Council of the Township of Southgate supports the resolution of the Eastern Ontario Wardens' Caucus calling on the Province of Ontario to return to a regular property tax reassessment cycle and provide a transparent timeline for future reassessments in collaboration with the Municipal Property Assessment Corporation (MPAC); and That a copy of this resolution be forwarded to the Premier of Ontario, the Minister of Finance, the Minister of Municipal Affairs and Housing, Bruce—Grey—Owen Sound MPP Paul Vickers, the Eastern Ontario Wardens' Caucus, the Association of Municipalities of Ontario (AMO), the Rural Ontario Municipal Association (ROMA), MPAC, and all Ontario municipalities.

Be it resolved that the following by-laws dated August 5, 2026 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Council proceed into closed session at 12:45PM in order to address matters relating to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Sec239(2)(e))(Subject: Litigation Update); and That all those required remain in attendance.

Be it resolved that Council proceed out of closed session at 1:02PM.

Be it resolved that by-law number 2026-071 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on August 5, 2026 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Council adjourn the meeting at 1:04PM.