Council Meeting

Be it resolved that Council confirm the agenda as amended.

Be it resolved that Council receive the BDO LLP 2020 Financial Statements presentation as information.

Be it resolved that Council approve the minutes from the July 7, 2021 Council and Closed Session meetings as presented; and That Council approve the minutes from the July 21, 2021 Special Council and Closed Session meetings as presented.

Be it resolved that Council receive Staff Report FIN2021- 025 Financial Report – 2020 Audited Financial Statements as information; and That Council approves The Corporation of the Township of Southgate Consolidated Financial Statements for the year ended December 31, 2020 as presented.

Be it resolved that Council receive Staff Report FIN2021- 023 Building Condition Assessments RFP as information; and That Council approve the Building Condition Assessments Request for Proposals (RFP) as presented; and That Council directs staff to release and advertise the Building Condition Assessments RFP document.

Be it resolved that Council receive Staff Report CBO2021-004 for information; and That Council approve the proposed Noise By-law Exemption request received from the Dundalk Agriculture Society for September 11, 2021 between the hours of Saturday September 11, 2021, 10:00 a.m. and Sunday September 12, 2021, 1:00 a.m. at 590 Main Street, being the Dundalk Agriculture Society property.

Be it resolved that Council receive Staff Report CL2021- 020 as information; and That Council support staff in proceeding to obtain Township of Southgate ticket books for issuing Part 1 and Part 2 offences in accordance with the Provincial Offences Act, 1990.

Be it resolved that Council receive Staff Report CL2021- 021 as information; and That Council members provide feedback to the Clerk on the draft noise by-law no later than August 16, 2021; and That staff prepare a final by-law for approval at the September 1, 2021 regular meeting of Council.

Be it resolved that Council receive Staff Report PW2021- 039 for information; and That Council approve the use of the Tax Stabilization Reserve – General to fund the purchase of the attenuation lands known as west ½ Lot 1 Concession 21 Egremont, Roll # 42 07 060 001 19300 0000 in the Township of Southgate.

Be it resolved that Council receive Staff Report PW2021- 041 for information; and That Council approve the payment of the Rowes Lane External works in the amount of $327,509.45 plus HST, funded through the corresponding reserves.

Be it resolved that Council receive Staff Report CAO2021-056 as information; and That Council approve the appointment of Gerry McNalty and Muriel Scott to the Southgate Affordable-Attainable Housing Advisory Committee as members that submitted applications; and That Council approve the recruited members being Morgan McCannell, Jan Powell and Jennifer Dejong to the Southgate Affordable-Attainable Housing Advisory Committee; and That Council appoint Council Members Councillor Sherson, Councillor Shipston and Mayor John Woodbury as an ex- officio member to the Southgate Affordable-Attainable Housing Advisory Committee.

Be it resolved that Council receive staff report CAO2021- 057 as information; and That Council approve the purchase and sale agreement for 20 acres plus or minus of lands in the Eco Park to Flato Dundalk Community Inc.; and That Council consider approval of Southgate By-law 2021- 115 to execute this purchase and sale agreement.

Be it resolved that by-law number 2021-115 being a by- law to authorize a purchase and sale agreement between FLATO Dundalk Community Inc. and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. Yay (7): Mayor Woodbury, Deputy Mayor Milne, Councillor Dobreen, Councillor Sherson, Councillor Rice, Councillor Frew, and Councillor Shipston

Be it resolved that Council receive Staff Report CAO2021-058 as information; and That Council approve to the appointment of Joan John, Rica Marie Malapitan, Don Lewis, Dale Pallister and Heather Renton to the Southgate Community Fund Management Committee to work with Community Foundation Grey Bruce and the Committee Terms of Reference to establish a Township of Southgate donation fund and to decide on grants for community organizations requesting financial support for events and their projects; and That Council appoint Mayor Woodbury to represent Council on the Southgate Community Fund Management Committee; and That Council approve the updated Southgate Community Fund Management Committee Terms of Reference document as the policy and procedures to establish operating guidance for the Committee to work with Community Foundation Grey Bruce and Southgate Council.

Be it resolved that Council receive Staff Report PL2021- 067 for information; and That Council consider approval of By-law 2021-112.

Be it resolved that by-law number 2021-112 being a by- law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. Yay (7): Mayor Woodbury, Deputy Mayor Milne, Councillor Dobreen, Councillor Sherson, Councillor Rice, Councillor Frew, and Councillor Shipston

Be it resolved that Council receive Staff Report PL2021- 068 for information; and That Council consider approval of By-law 2021-113.

Be it resolved that by-law number 2021-113 being a by- law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. Yay (7): Mayor Woodbury, Deputy Mayor Milne, Councillor Dobreen, Councillor Sherson, Councillor Rice, Councillor Frew, and Councillor Shipston

Be it resolved that Council receive Staff Report PL2021- 069 for information; and That Council consider approval of By-law 2021-114 authorizing the entering into a Site Plan Agreement.

Be it resolved that by-law number 2021-114 being a by- law to authorize the execution of a Site Plan Control Agreement be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. Yay (7): Mayor Woodbury, Deputy Mayor Milne, Councillor Dobreen, Councillor Sherson, Councillor Rice, Councillor Frew, and Councillor Shipston

Be it resolved that Council receive Staff Report HR2021- 017 for information; and That Council accept the resignation of Alan Selby as Southgate’s Asset Coordinator & Financial Analyst position and thank him for his service; and That Council approve posting for the Asset Coordinator & Financial Analyst position immediately.

Be is resolved that by-law 2021-117 being a by-law to authorize the Solemnization of Civil Ceremonies for the Township of Southgate by Designates of the Clerk be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. Yay (7): Mayor Woodbury, Deputy Mayor Milne, Councillor Dobreen, Councillor Sherson, Councillor Rice, Councillor Frew, and Councillor Shipston

Be it resolved that Council approve the items on the Regular Business consent agenda dated August 4, 2021 and direct staff to proceed with all necessary administrative actions.

Be it resolved that Council receive the items on the Correspondence consent agenda dated August 4, 2021 as information.

Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated August 4, 2021 as information.

Be it resolved that Council proceed past noon.

Be it resolved that Council proceed into closed session at 11:37 AM in order to address matters relating to a proposed or pending acquisition or disposition of land (Subject: Proposal to co-develop Eco Park Phase 2 property - Staff Report CAO2021-060C); and That Economic Development Officer Terri Murphy, Clerk Lindsey Green and CAO Dave Milliner remain in attendance.

Be it resolved that Council come out of Closed Session at 12:28 PM.

Be it resolved that Council receive Staff Report CAO2021-060C for information; and That Council direct staff to proceed as discussed in Closed Session.

Be it resolved that by-law number 2021-116 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on August 4, 2021 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. Yay (7): Mayor Woodbury, Deputy Mayor Milne, Councillor Dobreen, Councillor Sherson, Councillor Rice, Councillor Frew, and Councillor Shipston