Council Meeting

Be it resolved that Council confirm the agenda as presented.

Be it resolved that Council receive the SVCA presentation regarding the 20 year water quality report for information.

Be it resolved that Council receive the Triton Engineering Services presentation regarding the Township of Southgate Road Management Study for information.

Be it resolved that Council approve the minutes from the February 4, 2026 Council and Closed Session meetings as presented.

Be it resolved that Staff Report PW2026-010 be received for information; and That Council approves the 2025 Roads Management Study completed by Triton Engineering Services Limited.

Be it resolved that Staff Report PW2026-007 be received for information; and That Council approve the Dundalk Drinking Water 2025 Annual Report.

Be it resolved that Staff Report PW2026-008 be received for information; and That; Council approve the Dundalk Wastewater Treatment Plant 2025 Annual Report.

Be it resolved that Staff Report PW2026-011 be received for information; and That Council approve the recommendations to award the 2026 equipment rentals quotes as received; and That Council approve the recommendations to award the 2026 road maintenance tenders as received from: 1. Holland Transport the 35% Liquid Dust Suppressant at $510 per flake tonne and the 20% Liquid Dust Suppressant at $490 per flake tonne plus HST 2. H Bye Construction the Winter Sand Supply, Haul and blend with Pugmill for a total amount of $159,544.70 plus HST 3. Walker Aggregates the Crush, Load, Apply and Stockpile for a total amount of $448,425 plus HST; and That Council approve through by-laws 2026-016, 2026- 017 and 2026-018, the recommendations to award the 2026 Land Lease RFP as received from: 1. Concession 21 Gore A PT former Township of Egremont to Desboration Acres at $276/acre 2. Concession 3 PT Lot 7 EXP Plan 1160 former Township of Egremont to Desboration Acres at $276/acre 3. Concession 3 PT Lot 8 former Township of Egremont to Desboration Acres at $276/acre

Be it resolved that Staff Report EDO2026-003 be received for information; and That Council enlist Triton Engineering Services Limited – as a Vendor of Record – to develop a Wayfinding Signage Program and Façade & Design Guidelines for downtown Dundalk; and That Council approve the use of Triton Engineering Services Limited as a Service Provider as a Vendor of Record under section 4.3.7 of the Purchasing & Procurement Policy #5 conditional on approval of the 2026 budget.

Be it resolved that Staff Report EDO2026-004 be received for information; and That Council provide direction about the future of the Township of Southgate’s relationship with the South Grey Chamber of Commerce (SGCC) when the Memorandum of Understanding (MOU) expires on December 31, 2026.

Be it resolved that Staff Report PL2026-008 be received for information for File C25-25 regarding 491227 and 491233 Southgate Sideroad 49; and That Council consider approval of By-law 2026-009 to rezone 491227/491233 Southgate Sideroad 49 to permit a ±172 square metres On-Farm Diversified Use (dry goods store); and That the On-farm Diversified Use at 491233 Southgate Sideroad 49 have a minimum lot frontage of 1200 metres and minimum lot area of 53 hectares, and That title to lands at 491227 Southgate Sideroad 49 merge with the farm at 491233 Southgate Sideroad 49 through a Cancellation Certificate and verified through the site plan agreement.

Be it resolved that Staff Report FIN2026-007 be received for information; and That Council approve a donation of $500 to The Hanley Institute; and That the Council waive Policy No. 3 to approve a grant of $5,000 to The Durham Hospital Foundation.

Be it resolved that Staff Report FIN2026-008 be received for information; and That Council consider approval of By-law 2026-014 – Amend Fees and Charges.

Be it resolved that Staff Report FIN2026-009 be received for information.

Be it resolved that Council amend the second clause to state: "That Council approve amending the April 1 Council meeting to the following day, Thursday, April 2, starting at 1:00PM."

Be it resolved That Staff Report CL2026-004 be received for information; and That Council approve amending the April 1 Council meeting to the following day, Thursday, April 2, starting at 1:00PM.

Be it resolved that Council receive the Consent Agenda dated February 18, 2026 save and except item 11.6 Prince Edward County - Support for Bill 21, Protect Our Food Act, 2025 for information.

Be it resolved that Council receive correspondence from Prince Edward County regarding support for Bill 21, Protect Our Food Act, 2025; and That Council direct staff to send a letter of support and circulate to those discussed.

Be it resolved that the following by-laws dated February 18, 2026 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that by-law number 2026-019 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on February 18, 2026 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

Be it resolved that Council adjourn the meeting at 3:09PM.